Athletics and Off-Site Event Charter Bus Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2126544
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Benjamin Rosenson benjamin.rosenson@csi.cuny.edu (718) 982-2453
- Marino Pawlowski marino.pawlowski@csi.cuny.edu (718) 982-2163
Updated .
About this opportunity
The City University of New York (CUNY), specifically the College of Staten Island (CSI), is seeking a charter bus service provider through an Invitation for Bid (IFB) numbered CSI-2505 for athletics and off-site event transportation services. The procurement will secure a one-year contract commencing October 31, 2025, to provide comprehensive charter bus transportation for CSI's athletic teams, coaches, staff, and other college departments. Required services include primary transportation between the college and event locations, local transportation at destinations, and potential airport transfers in the NYC area. Bidders must demonstrate three years of operational experience, possess proper New York State Department of Transportation licensing, comply with Federal Motor Carrier Safety Regulations, and maintain a "satisfactory" safety rating. Key evaluation criteria include the lowest responsive and responsible bidder, with unit pricing applied to actual services rendered. All questions regarding the IFB must be submitted in writing via email by September 22, 2025, at 4:00 PM EST, and the final bid submission deadline is October 9, 2025.
While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must meet rigorous qualifications including detailed documentation of vehicle inspections, driver qualifications, and background checks. The solicitation requires specific documentation in Schedules 1-5 of the IFB Specifications, with strict requirements for driver training, conduct, and ongoing compliance monitoring. Although a precise contract value is not specified, the bid includes a fixed $5,000 toll allowance and requires pricing across multiple categories: athletics trips (with per-mile pricing for various mileage ranges), ad-hoc campus department trips, and miscellaneous expenditures including relief driver rates and multi-day trip differentials. The contract will be awarded through a competitive bidding process, with the expectation that the selected vendor will provide a comprehensive and reliable charter bus service that meets the college's transportation needs across athletic and academic events.
Opportunity text
The City University of New York - College of Staten Island seeks a designated charter bus service provider to provide charter bus transportation services for all of CSI's athletic teams, coaches, and staff, and other College departments on an as-needed basis for various events.
The term of this contract shall be for one (1) year and is anticipated to commence on October 31, 2025.
The Contractor shall provide vehicles with duly licensed and qualified operators and shall at all times comply with the specifications set forth in Attachment H of the Invitation for Bids package. Please be advised that all respondents to the IFB must submit the documentation established in Schedules 1 - 5 of the IFB Specifications.
All questions must be submitted in writing, via-email, for inclusion in a subsequent addendum, Submit any questions regarding this IFB by no later than September 22, 2025 at 4 PM EST. Please send questions to both the Primary and Secondary Contacts listed on this advertisement.
Bidders are advised to read all sections of the solicitation carefully, with emphasis on all terms and conditions and bidder requirements. By tendering a response to this solicitation, each bidder agrees that it accepts all terms and conditions in the package without exception. If a vendor requires clarification on, or seeks to propose an exception to, any of the terms and conditions or requirements contained in the solicitation package, all such requests must be made in writing prior to the Questions Deadline. Proposed exceptions will be evaluated on a case-by-case basis, and determinations will be published in a subsequent addendum. Bidders are not to rely upon an exception agreed to for a prior contract award to govern the terms of this solicitation - all proposed exceptions must be introduced and incorporated via addendum issued specifically for this solicitation. A bidder who submits exceptions to the solicitation after the Q & A Period may result in the bidder's submittal being deemed non-responsive by the College.
The Procurement Lobbying Act (PLA) Applies to this Solicitation.
The restricted period began with the publication of this ad.
Compliance Procurement Lobbying Act
Required Forms: Vendor shall complete, sign and submit the following forms if they are selected.
1. "Offerer's Affirmation of Understanding of and Agreement pursuant to State Finance Law § 139-j (3) and § 139-j (6) (b)"
2. "Offerer's Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law §139-j and §139-k".
Under the requirements of the State Procurement Lobbying Act all communications regarding advertised projects are to be channeled through the Office of University Controller (*Designated Contacts). Until a designation is made, communication with any other CUNY employees concerning this project that is determined to be an attempt to influence the procurement may result in disqualification.
Contact with the College:
Under the requirements of the PLA, all communications regarding advertised projects are to be channeled through the Designated Contact. Communication with respect to this procurement initiated by or on behalf of an interested vendor through others than the Designated Contact may constitute an "impermissible contact" under NYS law
and could result in disqualification of that vendor.
Rules and regulations and more information on this law, please visit:
http://www.ogs.ny.gov/aboutogs/regulations/advisoryCounci l/Faq.htm (Advisory Council FAQs)
http://www.jcope.ny.gov/law/lob/lobbying2.html (New York State Lobbying Act)
Service-Disabled Veteran-Owned Set Aside: No
Total MWBE Participation Goals: 0%
Service-Disabled Veteran-Owned Business Contracting Goal: 0%
Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:10/23/2025 2:00 PM
Eastern Time
Contract term: One (1) Year
County(ies): All NYS counties
* These goods or services have been purchased from an out-of-state/foreign vendor within the past three years.
Business entities awarded an identical or substantially similar procurement contract within the past five years:
American Dream Coaches
Files
| File | Type | Posted |
|---|---|---|
| IFB CSI-2505, Charter Bus Athletics.pdf | ||
| CSI-2505 - Addendum No. 1.pdf | ||
| CSI-2505 - Addendum No. 2.pdf |
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