CSI-2505 - Addendum No. 1.pdf

CSI-2505 – Athletics and Off-Site Event Charter Bus Services – Addendum No. 1

October 3, 2025

ADDENDUM No. 1

TO: Prospective Bidders

FROM: Marino Pawlowski (Marino.Pawlowski@csi.cuny.edu) The City University of New York on behalf of the College of Staten Island

RE: RFP# CSI-2505

Invitation for Bids Athletics and Off-Site Event Charter Bus Services

Addendum No. 1 to the above-referenced IFB is being issued to

a. Amend Attachments H & I of the solicitation package, as indicated below; and,

b. Extend the Bid Submission Deadline to October 16, 2025 at 2 PM

c. Amend the Bid Opening and Public Reading of Bid Prices Date and Time to October 16, 2025 at 2:30 PM.

All other terms and conditions of the Contract remain unchanged.

Attachment H – Specification

The following paragraphs under Section 1 (Project Overview) are hereby deleted in their entirety:

Contractor selection for a Trip will be coordinated on a task order basis, as follows:

A. The College will confirm the Trip and provide a proposed event itinerary to the Contractor. The Contractor shall draft a task order using the estimated total number of miles, as well as any additional price levers necessary to complete the trip, as pre-priced based on the Contractor’s Bid Submission (i.e. estimated tolls, relief drivers, multi-day trip price differential), for the College's review. The Contractor shall confirm its capability to provide the Trip by responding within 24 hours’ notice by the College. The College reserves the right to request clarification or propose amendments to the task order prior to acceptance of same.

B. If the Contractor does not respond within the required response time, the College does not accept the task order as written due to the task order’s noncompliance with Contract requirements, or the Contractor otherwise confirms that it cannot fulfill the requirements for an event, the College reserves the right to obtain the required Services from a mailto:(Marino.Pawlowski@csi.cuny.edu) different contractor and bill the Contractor for any difference in price between the substitute contractor’s rates and the Contractor’s applicable Unit Rate in its Bid Submission. This remedy shall be in addition to, and not exclusive of any other remedies available to the College under this Contract, at law, or in equity, including the assessment of liquidated damages.

C. Once the task order is accepted, the Contractor shall log all miles actually traveled, and notify the College of any changes in routing/itinerary that will result in a final trip that exceeds the task order rate. In the event that the total number of miles brings the trip to a higher threshold, the Contractor shall still accept and bill at the per-mile rate for the original trip threshold.

And replaced with the following:

The College will confirm each Trip with a proposed itinerary including the departure and arrival points, and number of days that the Trip will take. The Contractor shall confirm its capability to provide service for the Trip by responding within 24 hours’ notice, which will indicate the estimated number of miles to determine the appropriate price category threshold listed on Attachment I. At the end of the Trip, the Contractor will provide odometer reading to validate the total number of miles traveled. Any extensions to the response time must be submitted in writing, and may be considered on a case-by-case basis.

If the Contractor does not respond within this timeframe or any extension granted by the College, or the Contractor otherwise confirms it cannot fulfill the requirements for a Trip, the College reserves the right to obtain the required Services from a substitute contractor and bill the Contractor for any difference in Price between the substitute contractor’s rates and the Contractor’s applicable Unit Rate in its Bid Submission. This remedy shall be in addition to, and not exclusive of any other remedies available to the College under this Contract, at law, or in equity, including the assessment of liquidated damages.

The Contractor shall not have a claim for additional payment in the event of a change in routing/itinerary that results in an increase to another price category threshold.

The following paragraphs under Section 9 (Liquidated Damages) are hereby deleted in their entirety:

9.2 The College may assess liquidated damages as follows:

• For each scheduled pick-up where the vendors arrives late, which shall be defined as arriving on site fifteen (15) minutes past the agreed upon arrival time, College may assess liquidated damages at a rate equal to ten percent (10%) of the applicable Bid Price (Extended Price) for the trip category being provided.

• For each failure to provide Services for a scheduled trip, if Contractor fails to provide a substitute vehicle as set forth in Section 7 of this Specification, the College may assess liquidated damages at rate equal to the entire value of the Trip scheduled to be provided.

And replaced with the following:

9.2 The College may assess liquidated damages as follows:

• For each scheduled pick-up where the vendor arrives late, which shall be defined as arriving on site fifteen (15) minutes past the agreed upon arrival time, College may assess liquidated damages at a rate equal to ten percent (10%) of the applicable Unit Price, per bus, for the trip category being provided.

• For each failure to provide Services for a scheduled trip, if Contractor fails to provide a substitute vehicle as set forth in Section 7 of this Specification, the College may assess liquidated damages at rate equal to the entire price of the Trip scheduled to be provided.

The following paragraphs under Section 10 (Bid Instructions) are hereby deleted in their entirety:

10.1. The Contractor’s rates indicated on the Bid Price Breakdown Schedule (Attachment I to the IFB) shall include all costs to the Contractor to perform the Services, including without limitation: labor, materials, equipment, fuel, permits, fees, overhead (i.e. travel time, benefits and insurance), and profit. Notwithstanding the foregoing, Contractor may request reimbursement for approved tolls under Category III, Line. No. 3, which is a fixed, non-biddable pool of $5,000 allocated for such costs.

10.3. Bidders shall submit on Attachment I a Unit Price Per Mile (under Category I), a Unit Price Per Trip, Per Bus (under Category II), and a Unit Price (under Category III) for the cost to perform each category of Services for the full Term of this Contract. Bidders shall multiply the estimated quantity (miles, trips, or quantity, as applicable) by the Unit Price (or Unit Price Per Mile, or Unit Price Per Trip, Per Bus, as applicable) to calculate the Extended Price for each line. Bidders shall then calculate the sum of each Extended Price to determine the subtotal for each Category. The bidder’s Bid Price shall be the sum of the subtotal for each of the three Categories.

And replaced with the following:

10.1. The Contractor’s rates indicated on the Bid Price Breakdown Schedule (Attachment I to the IFB) shall include all costs to the Contractor to perform the Services, including without limitation: labor, materials, equipment, fuel, permits, fees, overhead (i.e. travel time, benefits and insurance), and profit. Notwithstanding the foregoing, Contractor may request reimbursement for approved tolls under Category IV, Line. No. 22, which is a fixed, non-biddable pool of $5,000 allocated for such costs.

10.3. Bidders shall submit on Attachment I a Unit Price Per Trip, Per Bus (under Categories I, II, and III, line items 1 through 20), and a Unit Price per day (under Category IV, line item 21) for the cost to perform each category of Services for the full Term of this

Contract. Bidders shall multiply the estimated quantity (i.e. buses, or days, as applicable) by the Unit Price to calculate the Extended Price for each line. Bidders shall then calculate the sum of each Extended Price to determine the subtotal for each Category.

The bidder’s Bid Price shall be the sum of the subtotal for each of the four Categories, plus the non-biddable $5,000 for Toll Allowance.

The following paragraph under Section 11 (Payment) is hereby deleted in its entirety:

11.3. Contractor shall submit invoices for payment on a monthly basis. Such invoices shall include at a minimum, the College name, date of service and number of hours of active service provided during the billing period multiplied by the applicable hourly rate indicated in the Bid Price Breakdown Schedule for each category of Services (to calculate the total amount payable).

And replaced with the following:

11.3. Contractor shall submit invoices for payment on a monthly basis. Such invoices shall include at a minimum, the College name, date of service and number Trips provided during the billing period (with the corresponding College-approved price category per Attachment I) multiplied by the applicable Unit Price indicated in the Bid Price Breakdown Schedule for each category of Services (to calculate the total amount payable).

Attachment I – Bid Price Breakdown Pages

The Amended Bid Price Breakdown Pages incorporated herein and by this reference made a part hereof of this Addendum No. 1 replaces the previous Attachment I in its entirety. Bidders must submit pricing on the Amended Attachment I to be considered for award.

SIGNATURE PAGE FOLLOWS

THIS ADDENDUM NO. 1 IS PART OF YOUR BID SUBMISSION, AND IS TO BE

INCLUDED WITH YOUR BID SUBMISSION. YOUR SIGNATURE BELOW

WARRANTS THAT YOU UNDERSTAND THIS ADDENDUM AND THAT YOU HAVE

MADE THE APPROPRIATE ADJUSTMENTS TO YOUR BID AND CALCULATIONS.

THE UNIVERSITY RESERVES THE RIGHT TO REJECT BIDS SUBMITTED

WITHOUT ALL ADDENDA PROPERLY SIGNED.

Signature

Title

Company Name

Date

IFB CSI-2505

Charter Bus Services

Amended Attachment I - Bid Price Breakdown Pages Addendum No. 1

Line No. Description Est. # of Trips * Unit Price (Per Trip, Per Bus) Extended Price* (Est. # of

Trips x Unit Price)

Round Trip with total mileage (including any local destination stops) between 1 - 49 Miles, Driving Time of 10 hours or less. 2

Round Trip with total mileage (including any local destination stops) between 50 - 100 Miles, Driving Time of 10 hours or less. 20

Round Trip with total mileage (including any local destination stops) between 50 - 100 Miles, Driving Time of 11-15 hours. 2

Round Trip with total mileage (including any local destination stops) between 101 - 200 Miles, Driving Time of 10 hours or less. 11

Round Trip with total mileage (including any local destination stops) between 101 - 200 Miles, Driving Time of 11-15 hours. 6

Round Trip with total mileage (including any local destination stops) between 201 - 300 Miles, Driving Time of 15 hours or less. 5

Round Trip with total mileage (including any local destination stops) between 301 - 400 Miles, Driving Time of 15 hours or less. 1

Round Trip with total mileage (including any local destination stops) between 401- 500 Miles, Driving Time of 15 hours or less. 1

Round Trip with total mileage (including any local destination stops) between 401- 500 Miles, Driving Time of 16-20 hours. 1

R9und Trip with total mileage (including any local destination stops) between 501- 600 Miles, Driving Time of 20 hours or less.

Round Trip with total mileage (including any local destination stops) between 601- 700 Miles, Driving Time of 20 hours or less. 1

Round Trip with total mileage (including any local destination stops) between 701- 800 Miles, Driving Time of 20 hours or less. 1

Category I Subtotal:

Line No. Description Est. # of Trips * Unit Price (Per Trip, Per Bus) Extended Price* (Est. # of

Trips x Unit Price)

Round Trip with total mileage (including any local destination stops) between 201- 300 Miles, 2 Days Total 1

Round Trip with total mileage (including any local destination stops) between 301- 400 Miles, 4 Days Total

Round Trip with total mileage (including any local destination stops) between 401- 500 Miles, 2 Days Total

Round Trip with total mileage (including any local destination stops) between 401- 500 Miles, 3 Days Total

Round Trip with total mileage (including any local destination stops) between 701- 800 Miles, 2 Days Total

Round Trip with total mileage (including any local destination stops) between 701- 800 Miles, 4 Days Total

Category II Subtotal:

Line No. Description Est. # of Trips * Unit Price (Per Trip, Per Bus) Extended Price* (Est. # of

Trips x Unit Price)

Round Trip with total mileage (including any local destination stops) between 50 - 100 Miles, Driving Time of 10 hours or less. 10

Round Trip with total mileage (including any local destination stops) between 101 - 200 Miles, Driving Time of 10 hours or less. 10

Category III Subtotal:

Line No. Description Estimated Quantity Unit Price Extended Price* (Hours x

Unit Price)

Relief Driver, if needed to meet the FMCA Regulations, flat rate per bus, per day. 2

Toll Allowance - All tolls shall be billed as a direct pass-through, with toll collection agency bills required with every invoice to substantiate billing.

$5,000.00

Category I Subtotal Category II Subtotal

Category III Subtotal Category IV Subtotal

Total Price (Sum of Categories I - IV):

Category I: CSI Athletics Trips, One Day

Category II: CSI Athletics, Multiple Day Trips

* All quantities provided herein are estimated, and are for bid evaluation purposes only and is not a guarantee of the actual amount to be ordered.

The College may modify the hours of service at its sole discretion. The amount payable to the Contractor shall be based upon quantities actually ordered and services rendered.

Category III: Ad-Hoc Trips, CSI Campus Departments

Category IV: Miscellaneous Expenditures