Athletic Video Boards

The University of Wisconsin-Parkside is conducting a competitive Request for Bid (RFB) for the procurement of two athletic video and scoring boards for their sports facilities. The procurement seeks two comprehensive video board systems, each featuring 25-30 feet of video display, two scorer's tables with end pads and covers, and two NCAA-approved clear shot clocks compatible with current basketball backboard mounting systems. Key deliverables include a complete content package with graphics, manufacturer's current production products, and a minimum one-year standard parts and labor warranty with replacement parts available for five years. The bid process commenced on May 5, 2021, with questions due by May 14, 2021, at 3:00 PM CST and bid responses required by May 24, 2021, at 3:00 PM CST. The public bid opening was scheduled for May 24, 2021, at 3:00 PM CST, with an anticipated award date of June 2, 2021, and installation to be completed no later than October 15, 2021. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder, with bidders required to provide references from intercollegiate athletics departments and demonstrate capability to provide customer service and technical support during evening and weekend athletic events.

The procurement allows for cooperative purchasing by other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The University reserves the right to conduct background checks on contractors and their subcontractors. Power upgrades for the new equipment will be provided by the University, and they will also ensure flooring protection where work is to be performed. A CAD drawing of the facility was made available to bidders to assist with data cabling requirements. Notably, prevailing wage and union labor requirements do not apply to this project, as Wisconsin's prevailing wage laws were repealed in September 2017. While no specific budget range was disclosed, the procurement requires bidders to submit total system cost pricing on a fixed-price basis, inclusive of all packing, freight, insurance, setup, instruction manuals, and installation charges.