Athletic Uniforms, Apparel and Supplies

South Dakota Mines (SDM) is seeking proposals for a Volume Purchase Agreement to procure athletic uniforms, apparel, equipment, and various athletic supplies through RFP #24RFP9901. The procurement is specifically targeted for Pennington County and will establish a five-year contract commencing on July 1, 2024, and concluding on June 30, 2029. Vendors must submit detailed proposals that include pricing structures, proposed catalog discounts, product credits based on quantity purchased, and team accomplishment credits. Proposals must comprehensively address turnaround times, shipping methods, customer service capabilities, and any additional incentive programs. The evaluation criteria will focus on overall value, with SDM assessing proposals based on proposed pricing, discount structures, service quality, and vendor capabilities. Key deadlines include proposal submission by February 22, 2024, with anticipated award and contract negotiation scheduled for March 7, 2024. Interested vendors must email inquiries to Barbara.Mustard@sdsmt.edu with the subject line "RFP #24RFP9901" and are advised that no inquiries will be accepted after the specified date.

While no specific set-aside designations were explicitly mentioned, the current contract is held by Under Armour, with SDM expressing a preference to continue the relationship. However, the RFP remains open to alternative vendors, including Nike, Adidas, and New Balance. Qualified vendors can propose as potential contractors, with no apparent restrictions on business size or type. The procurement anticipates an annual spending range of $50,000 to $100,000 for the required athletic products and services. The proposed contract allows for a comprehensive volume purchase agreement, enabling SDM to standardize and streamline its athletic uniform and equipment procurement process. Vendors are expected to provide competitive pricing, flexible product options, and robust customer service to be considered for the contract award. The contract's five-year duration suggests SDM is seeking a stable, long-term partnership with a reliable athletic supplies vendor.