Athletic Soil Mix and Compost

Parkway School District is seeking qualified distributors to supply athletic soil mix and compost through a competitive bid process (Proposal Number 26-13). The procurement is structured as a blanket purchase order agreement for on-demand delivery of specific soil and compost materials to the district's warehouse in Chesterfield, Missouri. Technical specifications require the athletic soil mix to be a mature A-horizon soil with precise composition requirements, and the compost must be manufactured from high-quality, nutrient-rich products, screened to 1/4 inch, and completely weed-free. Vendors must submit a comprehensive proposal package including a company quote, W-9, vendor signature page, references, and specification sheets. The bid was originally scheduled to open on July 23, 2025, at 3:00 PM CST but was extended to August 12, 2025, at 3:00 PM CST due to technical issues with vendor notifications, with a tentative award date of August 8, 2025. The district will evaluate bids based on the "lowest and best" criteria, considering factors such as specification compliance, vendor supply capability, inventory maintenance, prior district experience, and financial strength.

The procurement allows for multi-year proposals and is open to distributors who can comply with specific legal and administrative requirements. Vendors must be enrolled in the federal E-Verify program, particularly for contracts exceeding $5,000, and must complete a Federal Work Authorization Program Affidavit confirming they are not employing unauthorized workers. The district gives preference to products manufactured in the United States, and specifically in Missouri, when quality, price, and delivery are comparable. Vendors must submit an Affidavit of Non-Collusion to ensure ethical bidding practices and are encouraged to provide references, particularly from educational institutions. The initial contract term is twelve months, with the district reserving the right to extend the agreement for an additional month under the same terms. The estimated spending for the twelve-month period is approximately $10,000, though no specific quantities are guaranteed. Vendors must deliver materials F.O.B. to the Parkway Warehouse, with prices including all handling, freight, assembly, setup, warranty, and other associated charges.