Athletic scoreboard

The Clio Area School District issued a Request for Proposal for the design, engineering, fabrication, delivery, and installation of an integrated athletic scoreboard system. The project scope encompasses one outdoor LED video display with 16mm pixel resolution measuring 11.47 feet tall by 25.2 feet wide, a scoreboard sized 8 feet high by 25.2 feet wide with intelligent captions, a non-illuminated school sign measuring 25.2 feet wide by 3 feet high, a custom truss measuring 25.2 feet wide by 4 feet high with a 5-by-5-foot logo area, Nevco Model DGT-6-T14 delay-of-game timers, and a complete control system with software capable of integrating with the FinishLynx timing system for football, soccer, and lacrosse scoring interfaces. The contractor must provide a minimum of 60 hours of custom animation work and conduct comprehensive operator and maintenance training with at least 8 hours of instruction over one to two days. Sealed bids were due April 30, 2021, at 12:00 p.m., with public bid opening at the Central Administrative Office in Clio, Michigan, and the Board of Education scheduled formal consideration of bids for May 13, 2021. Bidders must demonstrate a minimum of 10 years of experience providing integrated scoring systems and LED video displays, provide evidence of financial stability, submit three references from similar education facility installations within the past three years, and manufacture or assemble all components in-house rather than utilizing third-party suppliers for critical elements. Project completion was required by August 31, 2021.

The RFP does not specify a total project cost or budget range, with vendors required to submit their complete bid amount on the designated form. No set-aside designations or restrictions on organizational types are documented in the procurement materials. The contractor must provide a 7-year warranty on all parts and materials, maintain a minimum 3 percent spare parts inventory with all modules matching the same BIN codes as supplied equipment, and ensure that LED system manufacturers continue producing replacement parts for a minimum of 10 years post-acceptance. The contractor is responsible for all structural engineering stamped by a Michigan-licensed professional engineer, removal and disposal of existing equipment, electrical work from the owner-supplied disconnect point, fiber optic installation with four spare strands, and all installation supervision. The district holds a Michigan Sales Tax Exemption Certificate, exempting the project from sales tax obligations. No incumbent vendors or current contractors are identified in the procurement documentation.