Request for Proposal Bid Number CF-2102 Athletic Scoreboard

***REVISED (Section 3.1c)***

RFP Issue Date: April 15, 2021

Due Date of Bids: April 30, 2021 – 12 p.m.

Bid Type: Sealed Bid

Mark Envelope: Bid No. CF-2102 Athletic Scoreboard

Submit Bid To: Clio Area School District

Business Office

One Mustang Drive

Clio, MI 48420

Completion Date: August 31, 2021

Requests for information regarding technical matters of this Request for Proposal should be directed to:

Carrie Sekelsky

Assistant Superintendent of Business and Operations

Clio Area School District

(810) 591-7476 csekelsky@clioschools.org mailto:csekelsky@clioschools.org

Athletic Scoreboard

Section I: General Conditions

1. Clio Area Schools Board of Education will receive sealed bids up to the hour of 12:00 PM on Wednesday, April 30, 2021 at the Central Administrative Office at One Mustang Drive, Clio, MI 48420. All bids must be received by the time designated in the invitation and none will be considered thereafter. Please note that if you are using U.S. Postal Service, UPS, Federal Express, or other methods of delivery, there is no guarantee that it will be received by the time indicated if it is received on the day bids are due. No bids will be accepted via email or facsimile.

2. At the above-designated time, bids will be opened and read publicly. Any interested parties may attend. No immediate decision shall be rendered concerning the bids submitted. Bid packets must be sealed and clearly marked: Bid No. CF-2102 Athletic Scoreboard.

3. The Clio Area Schools Board of Education shall give formal consideration to these bids at the next Board meeting after the bids are opened, contingent upon final tabulation of the bids prior to the Board meeting. This schedule Board meeting date is May 13, 2021.

4. Bids shall be submitted on the attached bidding form or a true copy thereof.

5. No bid may be withdrawn for a period of thirty days after the scheduled closing time for bids.

6. The Clio Area Schools Board of Education has been issued a Michigan Sales Tax Exemption Certificate. Sales Tax will not apply to any purchase.

7. The Clio Area Schools Board of Education reserves the right to make an award to individual vendors (by each item, by groups of items or for all items for the bid) and to reject any and all bids in whole or part if in its judgment the best interest of the schools will be served.

8. The Clio Area Schools Board of Education reserves the right to reject any or all bids in whole or in part or to waive any informalities or irregularities, if, in its judgement, the best interest of the school district will be served.

9. Termination: The Clio Area Schools Board of Education has the right to terminate this contract at any time for cause.

10. Review: After the public opening of bids, the Business Office of Clio Area Schools will review the bids. The proposal with the lowest qualified bid will be checked for completeness and accuracy of mathematical extensions and additions. All proposals may be subject to verifications. If the errors on math and brands are within tolerance levels described in the contract, the bottom line will be adjusted, and if the proposal is still the lowest bid, the proposal disclosure procedure will continue.

Athletic Scoreboard

11. Clarifications: The Clio Area Schools Board of Education reserves the right, at any time after opening and prior to bid award, to request clarification from any Bidder, address technical questions, or to seek or provide other information regarding the Bidder’s proposal. Such a process may be used in order to assure mutual understanding between both parties and to aid in determination of responsiveness or responsibility.

12. Indemnification: The contractor agrees to hold and save the school systems, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment or use of equipment, materials, supplies, or services covered by this contract.

Section II: Standard Contract Conditions

1. Contractors providing service under this contract, herewith, assures the school district they are conforming to the provisions of the Civil Rights Act of 1964, as amended.

2. Contractors shall comply with Executive Order 11256, Entitled “Equal Employment Opportunity,” as amended by Labor regulations (41 CFT Part 60).

3. State Sales and Use Tax Certificate of Exemption form will be issued upon request.

Sales tax shall be included in prices where applicable.

4. Contractor shall comply with applicable federal, state and local laws and regulations pertaining to wages, hours, and conditions of employment, in connection with the contractor’s performance of work under this contract. The contractor agrees not to discriminate against any employee(s) or applicant(s) for employment because of age, race, color, sex, national origin or disability.

5. The contractor agrees to retain all books, records, and other documents relative to this agreement for three (3) years after final payment. The district, their authorized agents, and/or state/federal representatives shall have full access to, and right to, examine any of said materials during said period. If an investigation or audit is in progress, records shall be maintained until stated matter is closed.

6. Any product offered which is not labeled in such a manner as to permit interstate transport will be rejected.

7. Contract shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act, (42 US C. 1857-H), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, energy efficiency as provided in 7 CFR Part 3016.36(i) 13, and Environmental Protection Agency Regulations (40 CFR Part 15), which prohibit the use under non-exempt federal contracts, grants, or loans of facilities included on the EPA List of Violating Facilities.

8. By signing this document the contractor certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same materials, supplies, or equipment, and is in all respects fair, and without collusion or fraud. The contractor certifies that collusive bidding is a violation of federal law and can result in fines, prison sentences, and civil damage awards.

9. By signing this document the contractor certifies on behalf of the company and its key employees that neither the company nor its key employees have been proposed for debarment, debarred, nor suspended by any federal agency and must certify to these facts by signing and submitting the required certification. Failure to submit the certification will disqualify a bid.

10. Any employee or any official of the school district, elective or appointive, who shall take, receive or offer to take or receive, either directly or indirectly, any rebate, percentage of contracts, money or other things of values, as an inducement or intended inducement, in the procurement of business, or the giving of business, for, to, or from, any person, partnership, firm or corporation, offering, bidding for, or in open market seeking to make sales to the Board of Education represented shall be deemed ineligible to bid and will be prosecuted to the fullest extent of the law.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail:

U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690- 7442; or

(3) email: program.intake@usda.gov. This institution is an Equal Opportunity Provider.

Section III: Specific Conditions

3.1 DESCRIPTION

A. The Contractor shall be responsible for providing all display, scoring and control equipment as described.

B. The Contractor shall be responsible for removal and disposal of all equipment located where new equipment is to be installed.

C. ***REMOVED***

D. The Contractor is to provide an engineered stamped drawing set.

E. The Contractor shall be responsible for the provision and installation of any secondary steel, catwalk, mounting brackets/hardware, and cladding required to accommodate the new system. This includes all labor, materials, equipment; tools, transportation, and project management required for a complete and fully operational system(s) on the project.

F. The Contractor shall be responsible for assembly, modifications (if necessary) and mounting of all display components and signage onto new or existing modified structures.

G. The Owner will provide Primary Power at defined demarcation points. Contractor shall be responsible for all power and electrical distribution from demarcation point (Secondary Power) to new system(s). Contractor shall provide all secondary power connections/terminations required to power new system(s).

H. The Owner will provide conduit from scoreboard location to the press box.

Contractor shall be responsible to furnish, install, and terminate all required cabling needed to make new system(s) complete and fully operational.

3.2 BIDDER QUALIFICATIONS

A. Owner seeks to contract with a bidder for the full performance of the work as described in this RFP and to obtain long-term service and support for all equipment supplied by the selected bidder. In an effort to ensure the chosen bidder has the long-term interests of Owner in mind, the following shall be required in order to submit a bid for this project. Failure to submit acceptable responses to all of these requirements shall eliminate a bidder from consideration. The Owner, in its sole discretion, shall reserve the right to waive any or all of the requirements listed below.

1. Bidder must have been business for a minimum of years (10) providing

Integrated Scoring Systems and LED Video Displays.

Athletic Scoreboard

2. Bidder shall provide financial stability in the form of annual reports or letters of long-term financial stability from financial institutions and suppliers.

3. Bidder shall provide a list of a minimum of three (3) facilities (facility, contact name, title, address and current phone number) where the bidder has provided equipment and services of equivalent size and scope within the last 3 years.

4. Bidder must manufacture/assemble all components required in this RFP and does not use third party companies to provide critical components (IE, video, scoreboard or sound system). As defined, a video manufacturer cannot provide 3rd party scoreboards and vice versa. All components must be assembled by your company on your property and proof provided of such.

3.3 SUBMITTAL REQUIREMENTS

A. Initial Submittals and Shop Drawings

1. Contractor shall be required to provide submittals and shop drawings to Owner within thirty (30) calendar days. The owner must review and approve all submittal documents prior to the start of work. Contractor shall advise the Owner of any discrepancy that could affect installation. If Contractor fails to notify Owner of any discrepancies, Contractor shall assume responsibility for providing the required equipment or correcting such discrepancies at no additional cost to Owner. The following required submittals will be defined by guidelines established by the Owner and shall include but not be limited to:

a. Submit a set of shop drawings, product data and samples together in one package within thirty (30) calendar days of date shown on award notice to contract and prior to ordering equipment.

b. Submit fabrication shop drawings for all displays and accessories including component weight and power calculations.

c. Submit structural engineered drawings for all primary and secondary steel framing and foundation work required for this scope of work.

Structural engineered drawings shall also include method of attachment for LED displays and all other signage elements required for this scope of work. A licensed/registered engineer in the state of Michigan shall stamp all structural drawings.

d. Submit rack layouts indicating the proposed arrangement of mounted equipment including power junction box location.

e. Submit detail drawings of all custom fabricated items and approved equipment modifications. Include complete parts lists, schematic diagrams, and all dimensions required for proper assembly.

Athletic Scoreboard

f. Submit a project schedule in Gantt chart format outlining equipment delivery dates and installation start and finish dates.

g. Copies of all required business and contractor licenses as required.

h. Copies of proof of insurance.

B. Operation & Maintenance Manual

1. Upon substantial completion and prior to onsite training with the Owner, Contractor shall provide two (2) final Operation & Maintenance Manuals (O&M Manuals). O&M Manuals shall have tab dividers and shall be logically organized to provide easy access to information without the need to research through entire manual. All documents provided in the O&M Manual shall be written in English and shall provide sufficient detail as to be understood by an individual with no knowledge of LED displays or the associated control equipment and/or operating systems. Contents of the O&M Manual shall include, but not be limited to:

a. Table of Contents

b. Description / overview of system(s) including key features and operational procedures.

c. Full start up procedure for all control room rack equipment and LED display equipment written under the assumption that all equipment was in full powered off mode.

d. Full shutdown procedure for all control room rack equipment and LED display equipment written under the assumption that the facility is in an extended power failure situation.

e. Troubleshooting procedures for all LED displays, LED display processors, graphics/animation servers, scoring systems, and all related equipment provided by Contractor. Troubleshooting procedures shall include demonstration photos and/or diagrams as required.

f. Maintenance procedures for all LED displays, LED display processors, graphics/animation servers, scoring systems, and all related equipment provided by Contractor. Maintenance procedures shall include demonstration photos and/or diagrams as required.

g. Owner’s Manuals for all third party and/or “off the shelf” type equipment provided by Contractor, e.g., KVM’s, fiber modems, network switches/routers, and UPS battery backups.

h. All third-party equipment and/or “off the shelf” equipment warranties and a System Warranty.

Athletic Scoreboard

3.4 EQUIPMENT GENERAL SPECIFICATIONS

A. All equipment and materials, except owner furnished, shall be new and the latest version at the time of bid and shall conform to applicable UL, ULC, CSA or ANSI provisions. Contractor shall take care during installation to prevent scratches, dents, chips or disfiguration of equipment and materials supplied. All damaged equipment and/or materials shall be repaired or replaced at Owner’s discretion.

Contractor shall perform either option selected by Owner at no additional cost to the Owner.

3.5 QUALITY ASSURANCE

A. All requirements of the latest published editions of the following standards shall apply, unless otherwise noted. In the event of conflict between cited or referenced standards, the more stringent shall govern.

1. National Electric Code (NEC).

2. National Electrical Manufacturers Association (NEMA)

3. American National Safety Institute (ANSI)

4. Occupational Safety and Health Administration (OSHA)

5. American Iron and Steel Institute (AISI)

6. Underwriters Laboratories (UL)

7. Federal Communications Commission (F.C.C.) Rules and Regulations, Part

76.

8. Society of Cable Television Engineers (S.C.T.E.)

9. Society of Motion Picture and Television Engineers (S.M.P.T.E.)

10. American Society of Testing Materials (A.S.T.M.)

11. National Cable Television Association (N.C.T.A)

12. Electronic Industries Association (E.I.A.)

13. Telecommunications Industries Association (T.I.A.)

B. Review all architectural, civil, structural, mechanical, electrical, and other project documents relative to this work.

C. Verify all dimensions and site conditions prior to starting work.

D. Coordinate the specified work with all other trades.

E. Provide all items not indicated on the drawings or mentioned in the specifications that are necessary, required or appropriate for this work to realize a complete and fully operational system that performs in stable and safe manner.

F. Regularly examine all construction, and the work of others, which may affect Contractors work to ensure proper conditions exist at site for the equipment and

Athletic Scoreboard devices before their manufacture, fabrication or installation. Contractor shall be responsible for the proper fitting of the systems, equipment, materials, and devices provided as part of this work.

G. Promptly notify the Owner in writing of any difficulties that may prevent proper coordination or timely completion of this work. Failure to do so shall constitute acceptance of construction as suitable in all ways to receive this work, except for defects that may develop in the work of others after its execution.

3.6 WARRANTY AND SERVICE

A. Contractor shall warrant all part materials for seven (7) years following the date of

Final Acceptance.

B. During the warranty period the system shall be free of defects and deficiencies and conform to the drawings and specifications with respect to the quality, function, and characteristics stated.

C. Contractor shall repair or replace defects that occur in labor or materials within the warranty period. If repair is affected using Owners spare parts allotment, Contractor shall replenish all parts used to keep Owner’s inventory at the amount required by the contract with new parts, not repaired.

D. Upon receipt of a failed part, Contractor shall return replacement part to the Owner within fifteen (15) business days from receipt of failed part.

E. Warranty shall cover all equipment, including processors, controllers, operating systems, video, scoreboard, sound system and software.

3.7 SPARE PARTS

A. Contractor shall supply a spare parts inventory containing a minimum of 3% spare parts. Contractor shall provide proposed spare parts inventory as part of the bid submission.

B. At the time of final sign-off, Contractor shall supply the specified spare parts inventory regardless of spare parts used during initial “burn in” and/or testing of newly installed displays.

C. All spare modules must be from the same BIN Code as the equipment supplied.

D. Manufacturer of the LED system components shall continue to make all parts necessary for the continued functioning of the system for a minimum of ten (10) years after acceptance of this project.

PART IV: PRODUCTS

4.1 LED VIDEO DISPLAY

A. Quantity: 1 Outdoor Video Display B. Pixel Resolution: 16mm physical pixel resolution.

C. Individual pixels should be comprised of one (1) red, one (1) green and one (1) blue individual LEDs in a cluster design. “Virtual Pixels” and other specious designs are specifically excluded.

D. Minimum Area of Displays: 11.47’ tall by 25.2” wide.

E. Scoring interface for Football, Soccer and Lacrosse F. Must be able to integrate with FinishLynx System G. Minimum Resolution: 210 x 480 based on pixel pitch of 16mm.

H. Minimum Brightness: 7500 Nits I. Viewing Angle: 140 degrees horizontal and 60 degrees vertical.

J. Display’s intensity: shall be adjustable to a minimum of 32 levels.

K. Operating Temperature: -40 Degrees F / 150 Degrees F L. Color Capability: Minimum 550 Billion Colors M. Contrast Ratio: Minimum 2000:1 N. Refresh rate shall be greater than 2400+Hz.

O. LED Life Expectancy: Minimum of 100,000 hours.

P. Video frame rate at or greater than 60 frames per second.

Q. Service accessibility for all components of the displays shall be from the front.

R. Must include redundant signal and power capability.

4.2 VIDEO DISPLAYS – PROCESSING AND CONTROLS

A. Video screen control system must provide the ability to manage: brightness (multi-level), video input, and image position: size and scale, adjustable gamma correction, remote power function (power on/off), color, color temperature, contrast and sharpness.

B. Processing to allow for electronic color and brightness calibration - block to block and pixel to pixel.

C. The processor shall support the following inputs: HD-SDI video in either 720p or 1080i, SD-SDI (480p) and SDI 16x9 anamorphic signal, and DVI video.

D. Processing and Control equipment is to be housed in the production equipment room.

4.3 SCOREBOARDS, SIGNS AND DELAY OF GAME TIMERS:

A. Scoreboard shall be 8’h x 25.2’w with Intelligent Captions for all inputs. Digits shall be 24”/18”.

B. 1 Non-Illuminated School Sign 25.2’w x 3’h

C. Custom 25.2’w x 4’h truss with designated 5’h x 5’w truss logo.

D. Console and Handheld Controllers

E. Delay of game timer with clock set: Pair of electronic units displaying delay of game time and main game time with one unit installed at each end of field; Model DGT-6-T14 as manufactured by Nevco, Inc.

1. Unit size: [4 feet x 5 feet x 8 inches] [1.2 m x 1.5 m x 0.2m].

2. Approximate hanging weight: [60 pounds] [27 kg].

3. LED displays:

a. Delay of game time: High intensity red, amber, or translucent white [24 inches] [610 mm] high digits capable of being set at 99 seconds or less and operated from hand-held switch connected to control center.

b. Main game time: High intensity red, amber, or translucent white [14 inches] [356 mm] high digits capable of being set at 0:00 to 99:59 operated with hand-held switch connected to control center.

4. Power requirement: Each display, 120/240 volts, 0.3/0.7 amps, 50/60 hz.

4.4 LED ANIMATION PACKAGE

A. Provide a minimum of 60 hours of custom animation work. This work to include head-shot templates, scoring templates, fan prompts, sponsorship elements, games / races and noise meters. Other graphic elements to be determined by the owner. This is in addition to a pre-programmed package included.

4.5 HARDWARE & SOFTWARE

A. Touch-screen or desktop computer based operator's control center designed to operate video display. Console will be capable of operating other video components (such as additional video display, message center(s), and/or fascia/ribbon board, which may be added at a later date).

1. Console: 18 x 10 x 22 inches, 45.7 x 25.4 x 55.9 cm.

2. Screen: 23 inches, 58.4 cm measured diagonally

2. Features:

Athletic Scoreboard

a. Windows 8.1 64-bit operating system

b. 4th Gen Intel® Core™ i5 processor

c. 8GB memory

d. 1TB hard drive

e. Touch screen

f. Built-in wireless networking

g. Bluetooth wireless keyboard and mouse

B. System includes clip server software developed and supported by manufacturer of the video display; Display Director™ software (Version 3.1.3.17 or later) as developed by Nevco Inc. Software will operate and will simultaneously control video display, message center(s), and/or fascia/ribbon board which may be added at a later date.

1. Required Features

a. Intuitive, touch-screen interface

b. Media sequencing to create one-touch playlists (audio and/or video media)

c. Templates & zoning capabilities for easy content creation

d. Overlay technology to display content over video input

e. Plays and controls audio and video media

f. Scoring data and statistical data integration (e.g. StatCrew)

g. Live video source switching via software

h. Media types – must accept:

i. Video: .avi, .mpg, .mov

ii. Image: .jpg, .gif, .png

iii. Audio: .wav, .mp3/.mp4

PART V: SCOPE OF WORK

5.1 REQUIREMENTS

A. The following outlines the turnkey delivery and installation responsibilities that define the project scope of work. Any and all work outlined in this section is the responsibility of the Contractor unless otherwise noted. Contractor is required to provide all labor, materials, tools, supervision and equipment to perform the following:

1. Provide and install all equipment and displays listed in Part 2 – Products, including any and all equipment not specifically listed that is required to provide a completely functional system.

2. Provide and install LED Video displays, signage, and aesthetics as specified.

3. The Contractor is responsible for the removal and disposal of the existing LED scoreboards and signage.

4. Owner will provide a 120V/208V/240V 3ph disconnect at the base of the video display. Contractor shall be responsible for all electrical work from this point. Contractor shall provide final electrical drawings.

5. Contractor to provide new signal cable to video display and may re-use existing conduit where available. Owner is responsible for installing new conduit if required due to existing conduit being damaged or not available.

6. Provide required electrical and data cable: connect all equipment with power, signal and control wiring.

7. Coordinate with Owner regarding placement of new equipment rack(s) and electrical components.

8. Connect new equipment with the new audio system.

9. Provide all required permits and licenses.

10. Provide on-site installation supervisor.

11. Deliver all Equipment to site and convey to appropriate locations within site as directed by Owner.

12. Store all Equipment in a safe and secure manner until installed, or otherwise directed by Owner.

5.2 ENGINEERING

A. The Contractor must submit drawings and calculations stamped by a professional engineer who shall be licensed/registered in the State of Michigan.

B. Contractor is responsible for taking all seismic, wind and environmental considerations into account and making structural provisions for any such requirements.

C. Owner must approve all drawings in writing prior to the fabrication and installation of any equipment.

D. The Contractor is solely responsible for verification the integrity of all engineering calculations. Contractor is responsible for verification of all information provided or implied.

5.3 STRUCTURAL CONSIDERATIONS

A. Contractor is responsible to design, engineer, build, deliver, install, integrate and commission complete turnkey displays as specified with all required structure needed to support all display components.

B. Flashing and any other related equipment shall be the responsibility of the Contractor to furnish and install.

C. Contractor is responsible for design and erection of all materials related to the new equipment.

D. All components to be painted and otherwise finished for exterior service conditions shall be warranted to be free of rust or other defects for a period of ten years. This includes any existing structure if it being re-used or incorporated into the new design.

5.4 ELECTRICAL AND DATA

A. The electrical design and installation of all branch circuits by the Contractor shall comply with NEC, provincial and local codes, as well as Owner regulations and guidelines.

B. The Contractor shall provide electrical and data one-line diagrams.

C. Electrical design must be reviewed and approved by the Owner prior to any electrical work by the Contractor.

D. The Contractor will be responsible for power distribution from the demarcation points.

E. Contractor is responsible for all conduit and raceways as required for signal/control cable distribution. Contractor may utilize existing conduit subject to Owner approval.

F. The Contractor shall be responsible for termination and final connect of power to all displays. All secondary electrical panels must be clearly marked with names of the branch circuits controlled by each breaker to aid in troubleshooting or isolating problems. All electrical services, disconnects, and breaker panels are to be labeled with what they control and where they are fed from.

G. Contractor shall provide four (4) spare strands of fiber in addition to the total amount of fiber that is required to provide video signal and/or data communication to LED displays installed by Contractor. All fiber shall be terminated and landed in an appropriate fiber patch panel.

H. Contractor to provide all required fiber transmitters and receivers (including amplifiers where required). Contractor will be responsible to terminate and perform final connection of all cables. Cables will be routed from the specified control locations to the display components per Contractor’s diagram once the Owner has approved diagram.

5.5 TRAINING

A. The Contractor, at its own expense, will provide designated Owner employees operator and maintenance training.

B. Training will be performed at the site by a qualified technician and shall occur either during installation of the equipment or immediately thereafter. O&M Manuals shall be provided to Owner prior to training.

C. The training shall cover the operation, routine maintenance and troubleshooting of the displays and control equipment.

D. Training shall consist of at least 8 hours (over the course of 1-2 days) of instruction.

E. Contractor will be required to have a control systems operator on site for the first event.

5.6 TESTING AND ACCEPTANCE

A. Contractor must demonstrate the full capabilities of the provided systems and prove performance meets contractual specifications.

B. Upon notice from the Contractor of substantial completion and at a time to be mutually agreed upon, the Contractor will arrange for the testing of all operations of the systems comprised in scope of work at the time of substantial completion.

C. Final Procedures

1. Perform any and all “punch-list” work to correct inadequate performance or unacceptable conditions, as determined by the Owner, at no additional expense to the Owner.

2. Check, inspect, and if necessary, adjust all systems, equipment, devices and components specified, at the Owner’s convenience, approximately thirty (30) days after the Owners acceptance.

BID FORM – COMPLETE NEW FORM FOR EACH PRODUCT

Vendor Name: ______________________________

Address: ______________________________ ______________________________

Phone: ______________________________

Email: ______________________________

Authorized Signature: ______________________________

Print Name: ______________________________

Title: ______________________________

Date: ______________________________

ITEM - BRAND AND MODEL BID AMOUNT

Estimated Date of Delivery and Installation:

Warranty:

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List of References

Bid Company Name:

Vendor is required to list three references where a similar service has been provided to an education institution.

Name of Entity ___________________________________________________

Address ___________________________________________________

Contact Person _______________________

Telephone ________________

Service Provided ____________________________________________________

Name of Entity ___________________________________________________

Address ___________________________________________________

Contact Person _______________________

Name of Entity ___________________________________________________

Address ___________________________________________________

Contact Person _______________________

RETURN THIS PAGE WITH BID FORM

This form must be notarized and included with bidder’s quote:

The undersigned, the owner or authorized office of (the “Bidder”), pursuant to the familial disclosure requirement provided in the Clio Area School’s request for quote, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of Clio Area Schools and any member of the Board of Education or the Superintendent of Clio Area Schools.

List any Familial Relationships:

Bidder:

By: _____________________________________________

Its: _____________________________________________

STATE OF MICHIGAN

COUNTY OF ____________________________

This instrument was acknowledged before me on the _____ day of _____________________, 20__.

Signature______________________________________________

Printed name___________________________________________

Notary public, State of Michigan, County of ___________________

My commission expires ___________________________________

Affidavit of Bidder Familial Relationship

This form must be notarized and included with bidder’s quote:

CERTIFICATION OF IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner or authorized office of (the “Bidder”), pursuant to the Iran Economic Sanctions Act requirement provided in the Clio Area Schools advertisement for bids, hereby represent and warrant THAT IT IS

NOT AN IRAN LINKED BUSINESS AS DEFINED BY MICHIGAN PUBLIC ACT 517

OF 2012.

Bidder:

By: _____________________________________________

Its: _____________________________________________

STATE OF MICHIGAN

COUNTY OF ____________________________

This instrument was acknowledged before me on the _____ day of _____________________, 20__.

Signature______________________________________________

Printed name___________________________________________

Notary public, State of Michigan, County of ___________________

My commission expires ___________________________________

AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-

CONFLICT OF INTEREST COMLIANCE WITH THE MICHIGAN PROCUREMENT

CODE

That I am the bidder (if bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation having authority on its behalf (if the bidder is a corporation);

That the costs quoted in the attached bid or bids responding to the Athletic Scoreboard Request for Proposal are correct and have been arrived at by the bidder independently and have been submitted without collusion and without agreement, understanding, or planned common course of action, with any vendor of materials, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition.

That contents of the bid or bids have not been communicated by the bidder, or its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished with the bids and will not communicate to any such person prior to the official opening of the bid or bids; that the bidder is legally entitled to enter into contracts with agencies of the State of Michigan and is not in violation of any prohibited conflict of interest, gratuities and kickbacks including those prohibited by law.

Any employee or official of SFA or member school districts, elective or appointed, who shall take, receive, or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money, or things of value as an inducement or intended inducement, or in the procurement of business, or the giving of business, for or to or from, any person, or in open market seeking to make sales to the school district shall be deemed guilty of a felony and upon conviction such person or persons shall be subject to punishment or fine in accordance with state and/or federal laws.

CERTIFICATION OF DISBARMENT AND SUSPENSION

By signature below, I certify on behalf of the company and its key employees that neither the company nor its key employees have been proposed for debarment, debarred, or suspended by any Federal Agency.

PROPOSAL CERTIFICATION

I hereby certify with my signature below that costs quoted in this proposal are correct and that I have authority to obligate my company to perform under the conditions stated in the proposal.

Signature: ___________________________

Company: ___________________________ Date: ________________