Athletic Game Day \ Special Events Staffing - Addendum 1 - Athletics Game Day \ Special Events Staffing
Closed State & local contract opportunity Posted
- Solicitation number
- 50012-613-26
- State
- Louisiana
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Melissa Hughes mhughes@latech.edu (318) 257-4205
Updated .
About this opportunity
Louisiana Tech University's Office of Purchasing is soliciting sealed bids for Athletic Game Day and Special Events Staffing services through bid number 50012-613-26. The procurement covers staffing requirements for various intercollegiate athletic facilities in Ruston, Louisiana, including the Davidson Athletics Complex, Thomas Assembly Center, Joe Aillet Stadium, and JC Love Field at Pat Patterson Park. The annual scope encompasses approximately 40 basketball games, 40 baseball games, and 6 football games, requiring staffing for positions such as ticket takers, bag checkers, parking staff, security, ushers, and supervisors. Bidders must submit detailed information including hourly rates, minimum staffing requirements, and optional walk-through detection systems. The university will award the bid based on total cost calculations that factor in the number of required staffers, average estimated hours per event, hourly pay rates, and total estimated events per sport. The bid will be open for submissions until July 14, 2025 at 2:00 PM, with contract pricing valid from July 1, 2025 to June 30, 2026, and potential for two additional one-year renewals.
The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The awarded vendor must meet comprehensive qualification requirements, including maintaining necessary licenses, providing a $50,000 Fidelity Bond, conducting employee background checks, and ensuring professional appearance and conduct. The vendor will be responsible for all employee-related expenses, including wages, taxes, insurance, and benefits, and must guarantee staff are properly trained and maintain a professional demeanor during events. While specific budget ranges are not explicitly stated, the comprehensive staffing requirements for multiple sports and facilities suggest a potentially significant contract value. The contract allows for mutual agreement between Louisiana Tech University and the awarded vendor, with provisions for potential contract extensions and ongoing service delivery across multiple athletic venues.
Opportunity text
2 versions
Update #2 · Latest ·
This document is an Addendum and Submitted Questions/Answers for Louisiana Tech University's sealed bid (Number 50012-613-26) for Athletics Game Day and Special Events Staffing. The bid solicits services for staffing various intercollegiate athletic facilities, including events at Davidson Athletics Complex, Thomas Assembly Center, Joe Aillet Stadium, and JC Love Field. The contract covers approximately 40 basketball games, 40 baseball games, and 6 football games annually, with staffing requirements for positions such as ticket takers, bag checkers, parking staff, security personnel, ushers, and supervisors. The current incumbent is Mrod LLC, and the bid will be open for submissions until July 14, 2025, with contract pricing valid from July 1, 2025 to June 30, 2026, and potential for two additional one-year renewals. The document reveals current billable rates for various staffing positions, including $24/hour for ticket takers and bag checkers, $32/hour for security personnel, $40/hour for head security supervisors, and $22/hour for parking staff. The total spent on these services in the last fiscal cycle was approximately $210,000. No prevailing wage requirements are associated with the project, and the University will not provide office space, parking, or extensive equipment. The vendor will be responsible for supplying necessary equipment like radios, traffic wands, metal detectors, and uniforms. The University will provide a portable radio to the head supervisor during football games and offers free WiFi. The awarded vendor may use University-approved logos for recruiting, and there are no mandatory training certifications required for event staff.
Update #1 ·
Louisiana Tech University's Office of Purchasing is soliciting sealed bids for Athletics Game Day/Special Events Staffing services for Intercollegiate Athletics facilities, including the Davidson Athletics Complex, Thomas Assembly Center, Joe Aillet Stadium, JC Love Field at Pat Patterson Park, and other university athletic facilities in Ruston, Louisiana. The bid (Number 50012-613-26) will be open for submissions until July 14, 2025 at 2:00 PM, with prices to remain valid from July 1, 2025 to June 30, 2026. The contract allows for potential renewal for two additional one-year terms if mutually agreed upon by the University and the Awarded Vendor. The scope includes providing staffing for various events, with an estimated 40 basketball games, 40 baseball games, and 6 football games annually, requiring different staffing levels for positions such as ticket takers, bag checkers, parking staff, security, ushers, and supervisors. The University will award the bid based on total cost calculations that multiply the number of required staffers, average estimated hours per event, hourly pay rate per position, and total estimated events per sport. Bidders must provide detailed information including hourly rates, minimum staffing requirements, and optional walk-through detection systems. The Awarded Vendor must meet specific qualification requirements, including maintaining necessary licenses, providing a Fidelity Bond of at least $50,000, performing background checks on employees, maintaining professional appearance, adhering to university policies, and responding promptly to emergency calls. The vendor will be responsible for all employee-related expenses, including wages, taxes, insurance, and benefits, and must ensure staff are properly trained and maintain a professional demeanor during events.
Files
| File | Type | Posted |
|---|---|---|
| 50012-613-26-1.pdf | ||
| 50012-613-26.pdf |
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