Athletic Field Maintenance & Related Services

Portsmouth Public Schools (PPS) in Virginia is seeking comprehensive athletic field maintenance and related services for twelve facilities across the school district through Invitation to Bid #1107-B-2526. The procurement covers maintenance services for multiple athletic fields including football, soccer, baseball, softball, field hockey, cross country trails, and track facilities at various school locations. Specific required services include weekly field lining and marking during competitive seasons, reseeding, aeration, topdressing, field leveling, dirt replacement, goal area repair, and turf maintenance. Contractors must provide all labor, materials, and equipment necessary to maintain fields to NCAA and NFHS standards, ensuring safe and playable conditions throughout the year. The bid requires comprehensive pricing for annual maintenance across multiple service categories, with questions due by January 30, 2026, and final bids due by 2:00 PM on February 18, 2026. Site visits can be arranged by contacting the Division Wide Athletic Director at (757) 393-8555 ext. 03177, and the contract will be awarded to the lowest responsible bidder with the potential for multiple vendor awards.

The procurement includes a Minority and Women Business Enterprise (M/WBE) program with aspirational goals of 5% M/WBE participation, requiring bidders to submit completed M/WBE forms or demonstrate good faith efforts in minority business engagement. Contractors with over 50 employees must participate in the E-Verify program for contracts exceeding $50,000. The initial contract term is two years with three potential one-year renewal options, and price increases for renewal years will be determined by the Consumer Price Index (CPI-U), not to exceed 5%. Bidders must certify that they and their board members are not debarred or suspended from public transactions and must meet comprehensive background check requirements for employees who may have student contact. The contract includes strict payment terms of net 30 days and allows termination by either party after the initial 12 months with 60 days' written notice. While specific budget ranges are not explicitly stated, the comprehensive nature of the maintenance services across twelve facilities suggests a substantial annual investment in athletic field upkeep for Portsmouth Public Schools.