Athletic Field and Lawn Maintenance at Town Woods Park - Old Lyme

The Towns of Lyme and Old Lyme are issuing a Request for Proposal for athletic field and lawn maintenance services at Town Woods Park under a three-year contract period spanning January 1, 2026, through December 31, 2028. The procurement encompasses comprehensive grounds maintenance services including mowing, fertilizing, aeration, overseeding, topdressing, weeding, leaf removal, mulching, field lining, site cleanup, and irrigation system coordination. Prospective contractors must hold a custom grounds supervisor license and business registration, with all employees required to be licensed by Connecticut's Department of Energy and Environmental Protection for pesticide application. The Towns will provide all organic fertilizer, seed, lime, and sulfur materials, while the contractor assumes responsibility for labor, equipment, and soil testing expenses. Required equipment includes rotary mowers, core aerators, line paint sprayers, spreaders, tractors with turf tires, and dump trucks. Contractors must carry comprehensive general liability insurance of $1,000,000 with the Towns named as additional insured, auto liability of $1,000,000, excess liability umbrella coverage of $1,000,000, and workers' compensation at statutory limits. The mandatory site visit is scheduled for Friday, December 5, 2025, at 8:00 AM at Town Woods Park, 26 Town Woods Road, Old Lyme, CT, and all questions must be submitted to Parks & Recreation Director Don Bugbee at parkrec@oldlyme-ct.gov no later than 4:00 PM on December 12, 2025, with answers posted on the Town of Old Lyme website. Proposals must be received at the Selectman's Office, Town of Old Lyme, 52 Lyme Street, Old Lyme, CT 06371, by 2:00 PM on Friday, December 19, 2025, when they will be opened publicly.

The solicitation documents do not indicate any set-aside designations or restrictions limiting eligibility to specific types of organizations, meaning all vendors are eligible to respond to this bid. No incumbent contractors or current vendor information is referenced in the available materials. The procurement documents do not specify an estimated contract value or budget range. The Towns reserve the right to reject any or all proposals and may terminate the contract within seven days of written notice if work is deemed inadequate or substandard. Interested vendors should direct inquiries to Katherine Balocca at the Town of Old Lyme's Selectman's Office at 860-434-1605, extension 210, or via email at kbalocca@oldlyme-ct.gov. Contractors must submit annual pricing for each of the three contract years with no specified renewal options.