Athletic Event Trash and Waste Removal Services

East Carolina University (ECU) is seeking bids for a comprehensive Athletics Trash and Waste Removal Services contract covering multiple athletic venues, including Dowdy-Ficklen Stadium, Johnson Stadium, Clark-LeClair Stadium, Max R. Joyner Family Stadium, and Minges Coliseum. The initial contract term is one year, beginning August 1, 2025, with potential renewals extending the contract to five years total. Vendors must provide all necessary personnel, equipment, and supplies for post-event waste removal services across various sports facilities and event spaces. A mandatory pre-bid site visit is scheduled for June 19, 2025, at 9:30 AM, with final bids due on July 9, 2025, at 2:00 PM Eastern Time. The solicitation covers waste removal for multiple event types, ranging from 8 football events to 40 baseball events and 20 basketball and other events, with pricing to be submitted as separate line items for each venue. Vendors must be prepared to handle services during holidays, weekends, and evening events, demonstrating flexibility and comprehensive service capabilities.

The procurement opportunity emphasizes participation by small, minority, physically handicapped, and women-owned businesses, requiring vendors to complete a HUB (Historically Underutilized Businesses) participation form. Bidders must be registered in the Electronic Vendor Portal (eVP) and submit customer references along with a certification of financial condition. Pricing increases will be limited to the Consumer Price Index (CPI) for the U.S. South or Southeast Region, with a maximum annual increase of 5%. While specific budget ranges are not explicitly stated, the contract value will be determined by the unit prices submitted by the winning vendor across multiple venues and event types. The university is seeking a vendor capable of providing consistent, high-quality waste removal services that can accommodate the diverse scheduling and operational needs of university athletic facilities. Potential bidders should carefully review the complete solicitation documents and be prepared to demonstrate their capability to meet the comprehensive service requirements across multiple athletic venues.