Athletic Equipment Uniforms and Related Services

Caesar Rodney School District in Delaware is soliciting proposals for athletic equipment, team uniforms, apparel, and related services under RFP SRS27002-ATHSUPPLY, with written questions due November 13, 2026 at 4:30 p.m. local time and proposals due December 11, 2026 at 1:00 p.m. local time. The solicitation names no set-aside or preference program. Vendors must hold a State of Delaware Business License and register through the Delaware Supplier Portal.

Scope covers eight product categories totaling 402 line items: athletic equipment and supplies, team uniforms and apparel, footwear and accessories, physical education and adaptive equipment, coaching and training tools, fitness and gym equipment, facility and field maintenance, and installation and services. Products span cross country, track and field, soccer, volleyball, field hockey, football, basketball, wrestling, unified sports, swimming, tennis, golf, and lacrosse, with named manufacturers including Nike, Wilson, Spalding, Riddell, and Asics. Vendors need not bid every category. Each item is marked Bid or No Bid, and the templates carry substitution allowances marked Y/N. The district operates one high school, four middle schools, seven elementary schools, one countywide program, and one early childhood center.

Required insurance includes Workers' Compensation, Commercial General Liability at $1,000,000 per occurrence and $3,000,000 aggregate, Automotive Liability at $1,000,000 combined single limit, and Product Liability at $1,000,000 per occurrence and $3,000,000 aggregate. No bid bond or performance bond is required. Freight is FOB Destination, prepaid, and vendors may offer value-added discounts. Pricing must remain firm for the initial three-year term unless the State deems further negotiation necessary.

The contract term runs three years, from December 18, 2026 through December 17, 2029, with two optional one-year renewals negotiated no later than 90 days before termination. The State may extend month-to-month for up to three months after the full term and may award multiple vendors. Award is expected within 90 days of bid opening.

Evaluation weights are competitive pricing at 20 points, quality of merchandise at 15, availability at 15, customer service at 25, terms of partnership at 15, and references at 10, for 100 points total. Pricing goes into the Excel templates in Appendices B1 through B3, with category discounts expressed as percentages to two decimal places. The proposal requires one paper master copy with original signatures and one electronic copy on USB drive, with separate electronic pricing files, delivered to Attn: Nicole Polite, 7 Front Street, Wyoming, Delaware 19934. The pricing templates are returned through the Bonfire platform without file format changes.