Astrophysics, Inc. XIS-100XD Scanner - Request for Quote

The Colorado Department of Corrections issued a Request for Quote solicitation for the procurement of one X-ray scanner system to be delivered to Limon Correctional Facility in Limon, Colorado. The specified equipment is the Astrophysics, Inc. XIS-100XD model or an equivalent system with dimensions of 93.2 inches long by 50.2 inches wide by 75.2 inches high, featuring a 39.4-inch by 39.4-inch tunnel size and a conveyor speed of 45 feet per minute. The scanner must include dual 24-inch LCD color monitors with specified imaging and resolution capabilities. Deliverables include equipment installation, training, and warranty coverage with details regarding the location of the nearest service provider and costs for manufacturer training and certification for preventive maintenance, including recertification fees and frequency. The evaluation criteria encompass cost considerations, projected delivery dates, quality of goods and services, and the qualifications and past performance of bidders, with award to be made to the single bidder whose response is deemed most advantageous to the State. All bids must be submitted on an FOB-Destination basis with freight costs included in the quoted price, and delivery is required as soon as possible following award. The bid submission deadline is December 17, 2015, at 2:00 PM MST, with responses to be submitted via fax to Purchasing Manager Kristina Ireland at 719-269-4064.

No set-aside designations or restrictions specific to disadvantaged enterprises or minority-owned businesses are outlined in the available solicitation documentation. Vendors must be registered on the Colorado Vendor Self Service (VSS) website to respond to this solicitation. No incumbent vendors or current contractors are identified in the solicitation materials. The solicitation permits competitive bids for products essentially equal to the specified Astrophysics model, provided that vendors submit adequate product information for evaluation purposes. Payment terms are assumed to be Net-30 days unless otherwise specified by the vendor, with early payment discounts encouraged for consideration. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents.