CAAA 2016000790 Attachment Mod.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4054/4309 F 719.269.4064

SOLICITATION: CAAA 2016000790

PROCUREMENT TYPE: Commodity

TITLE: X-Ray Scanner - request for quote.

DESCRIPTION: Provide x-ray scanner, installation and training as per the ‘items and specifications’ section below.

BID SUBMISSION DETAILS

Submission Deadline: 12/17/15 2:00 PM MST

Submissions Accepted Via: Fax

Details: Please submit your quote response via fax to # 719-269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Kristina Ireland, Purchasing Manager

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

VSS or CORE Vendor ID Number ___________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

GOODS AND SERVICES DELIVERY

Date: ASAP

Location: Limon Correctional

49030 State Highway 71 Limon, CO 80826

FOB – Destination – Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Kristina Ireland Agency: Department of Corrections Phone: (719)269-4059 Fax: (719)269-4064 Email: kristina.ireland@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) to this solicitation are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost considerations, and may also include:

1. the projected delivery dates (or start dates or completion dates), as stated in the bidders' respective quote responses;

2. the respective quality of the goods or services to be provided, as perceived by the CDOC;

3. the respective qualifications, experience and/or past performance of the bidders, in the judgment of the CDOC; and

4. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

ITEMS AND SPECIFICATIONS: Provide equipment, training and installation of the following item(s):

1). 1 each, X-ray Scanner...................................................................................bid price each $_____________ Astrophysics, Inc., XIS-100XD or equal. Measures 93.2" long x 50.2" wide x 75.2" high. Tunnel size - 39.4" wide x 39.4" high.

Conveyor speed: 45 feet per minute, dual 24" LCD color monitors, 1600 x 1200 resolution, 24 bit pixel color. Typical 37 mm steel penetration and 35 mm standard steel penetration. Typical 40 AWG wire resolution and 38 AWG standard resolution. Standard features include 6 color imaging, high penetration function, continuous zoom up to 64x, continuous scanning, auto image archiving (150,000), 9 quadrant zoom.

Manufacturer_________________ Model_____________ Warranty______________

2). For evaluation purposes, the vendor's bid response should include warranty coverage and period, and the location of the nearest service provider.

Cost and Coverage to Extend Manufacturer's Warranty $________________

Name and Location of Nearest Service Provider_____________________________________________

3). Manufacturer training and certification for preventative maintenance $_____________.

Recertification fee $_____________ Frequency ________________

Please include pertinent information regarding training to include whether the training is on-site, or the location where the training will be conducted and a detailed breakdown of what the training consists of.

Technical Point of Contact: For any other technical questions, please contact William Little, Limon Correctional Facility (719)775-

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016000790.)