Asset Data Collection - South

The California Department of Transportation (Caltrans) is requesting proposals for comprehensive asset data collection services across six southern California districts under IFB 56A0888, with proposals due August 20, 2026, at 1:00 p.m. Pacific Time. A 25 percent Small Business participation goal and 3 percent Disabled Veteran Business Enterprise (DVBE) participation requirement apply; additionally, a 5 percent preference applies to certified Small Businesses or Microbusinesses, and DVBE incentive pricing of up to 5 percent may be applied based on verified DVBE participation levels.

The scope encompasses lidar data collection, point cloud processing, street-level imagery, and planimetric feature assessment for traffic safety and control devices, pedestrian facilities, and bicycle facilities across Caltrans Districts 6, 7, 8, 9, 11, and 12, covering approximately 7,119 centerline miles (2,239 urban, 4,880 non-urban). Deliverables include street-level imagery at minimum 3000 x 2000 pixels resolution, mobile lidar data with 1-meter horizontal accuracy, and condition assessments of all identified assets. The contractor must also deliver a web-based interface supporting up to 50 concurrent users, provide up to 36 months of data hosting and support, conduct 14 training sessions, and transfer data to the Caltrans cloud system. The contract estimated to commence September 28, 2026, with an expiration date of September 27, 2029, and includes an optional amendment provision allowing extension up to an additional three years with a maximum additional funding cap of $5 million.

Prospective bidders must demonstrate experience performing roadway asset collections in at least three distinct states and possess a minimum of three years of lidar experience. Staffing must include three fully qualified field crews, one project manager, one data manager, and two licensed land surveyors, all assigned at 100 percent commitment. Required insurance includes Commercial General Liability, Automobile Liability, Workers Compensation with waiver of subrogation, and Professional Liability certificates.

Technical proposals are weighted at 106 points and cost proposals at 106 points for a total of 212 possible points. The lowest cost proposal receives maximum cost points, with other proposals scored proportionally. Written questions are due August 10, 2026. Technical proposal scoring is estimated for the week of August 24, 2026, with notice of intent to award for the week of August 31, 2026.