Assessor Audits

The City of Meriden, Connecticut is issuing Request for Proposal (RFP) 026-28 to solicit qualified firms to perform personal property tax audits on selected City of Meriden businesses over a 36-month contract period. The primary services include analyzing Personal Property Declarations from approximately 510 business accounts (averaging 170 audits annually), conducting site visits for visual inventory of personal property, reviewing taxpayer records and federal/state income tax returns, analyzing leased equipment and fixed assets, examining leasehold improvements, and identifying out-of-town items and disposed property. Deliverables include detailed reports for each audited account and a comprehensive final summary report, with the selected firm potentially required to participate in administrative or judicial hearings related to assessment appeals at the City Assessor's discretion. Eligible vendors must possess experience with similar tax audit work and maintain appropriate state licenses or certifications. Evaluation criteria consist of: firm/individual qualifications (25 points), previous experience with similar work (25 points), proposed work schedule and service delivery timeframe (25 points), and client references (26 points). Proposals must be submitted electronically via the City eProcurement Portal by 11:00 a.m. EST on January 16, 2026, with questions due by 4:00 p.m. EST on January 9, 2026. The anticipated contract start date is no later than March 1, 2026. Pricing proposals must include either a flat rate per account audit (Part A) or a contingency fee percentage structure (Part B), excluding federal excise taxes and Connecticut sales and use taxes.

The RFP is open to all vendors without set-asides or restrictions on organizational type or disadvantaged enterprise designations. No incumbent vendors or current contractors are identified in the available documentation. The solicitation does not specify a contract line item structure, pricing schedule, or estimated total contract value at this procurement stage; these terms remain vendor-specified and undisclosed. Selected vendors must provide a Certificate of Insurance covering general liability, automobile liability, workers compensation liability, and other coverage as required by the City's Risk Manager. Payment will be made not less than 30 days following service completion. The City of Meriden is exempt from federal excise taxes and Connecticut sales and use taxes. The contract will be formalized through a Purchase Order and Professional Service Agreement, with no right of assignment without written consent of the Purchasing Officer.