Asphaltic Bond Promoter

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases is issuing a Request for Bid (RFB) for a master agreement contract to procure 500 units of asphaltic bond promoter, with each unit consisting of one 5-gallon pail. The asphaltic bond promoter is a coupling agent designed to promote adhesion of asphaltic materials to various substrates and provide water-insensitive bonding between repair asphalt and base materials. The product must meet specific technical requirements: 8.3 lbs. per gallon density and 16 seconds viscosity based on Zahn Cup #2 testing. Pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors responsible for all shipment and freight charges. Award will be based on best value using a ranking approach with price allocated 95 points and delivery time allocated 5 points, where the vendor with the lowest price and shortest delivery time receives maximum points, and subsequent bidders receive points proportionally. Vendors must clearly state a specific delivery time in calendar days after receipt of a delivery order, as vague terms will render bids non-responsive, and late deliveries will incur a 1 percent per day deduction from the vendor's invoice. The deadline for written questions is September 17, 2025, with responses posted by September 18, 2025, and bids are due electronically by September 25, 2025 at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service system, with the tentative award date of September 30, 2025.

The master agreement will be effective from the award date through September 30, 2026, with four optional one-year renewal periods available at the written approval of both parties, subject to potential renegotiation of terms and conditions for extended periods. All bidders must register with the Commonwealth eProcurement System prior to submission and submit required affidavits confirming campaign finance law compliance and resident bidder status if applicable. The procurement is subject to Kentucky Revised Statutes requirements including reciprocal preference for Kentucky resident bidders and preferences for qualified bidders or Kentucky Correctional Industries. The solicitation will be extended to other state agencies and political subdivisions with vendor consent, expanding the potential scope of the contract. Specific award values or budget ranges are not disclosed in the available documentation; however, the total contract value can be calculated based on the bidders' pricing submissions for the 500 units of asphaltic bond promoter over the initial one-year term plus potential renewal periods.