Asphalt, cold mix, purchase/delivery of, term contract

This Request for Quotation (RFQ) #650528/JM is issued by the Palm Beach County Board of County Commissioners, Purchasing Department, for the procurement of cold asphalt mix on a term contract basis. The County seeks to procure cold asphalt mix manufactured by Asphalt Research Technology, Inc. (EZ Street Cold Asphalt, Item #EZ50) or an equal product meeting specified salient characteristics, supplied in 50-pound bags with an estimated 12-month quantity of 2,312 bags to be ordered on an as-needed basis. Delivery must occur within ten business days after receipt of a delivery order, between 8:30 A.M. and 3:30 P.M., Monday through Friday, to the Palm Beach County Purchasing Warehouse located at 2455 Vista Parkway, West Palm Beach, Florida 33411. Pricing must be submitted as a single, fixed unit price per 50-pound bag with all shipping, freight, surcharges, and delivery charges included in the unit price, with the F.O.B. point being destination and the successful quoter retaining title and assuming all transportation responsibility and risk in transit. Quoters must register in the County's Vendor Self Service (VSS) system and provide current certifications, licenses, and permits, with all subcontractors also requiring VSS registration. The RFQ deadline is February 8, 2023, at 4:00 P.M., Palm Beach County local time, with responses submitted via fax or email to the Purchasing Department. Award will be made on an all-or-none, total offer basis to the lowest responsive and responsible quoter, subject to applicable preferences and compliance with mandatory requirements including the Commercial Non-Discrimination Policy, E-Verify employment eligibility verification, public records access requirements, and drug-free workplace certification.

The County applies a 5% Small/Minority/Women Business Enterprise (S/M/WBE) preference and a 5% Local Preference to responsive and responsible quoters certified or located within Palm Beach County, which may significantly impact the competitive evaluation. The successful quoter will be awarded an initial 12-month contract with options to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds, providing potential contract value over five years. No incumbent vendors or current contractors are identified in the available procurement documents. Palm Beach County is exempt from Federal and State taxes; however, successful quoters are not exempt from paying sales tax to their suppliers for contract fulfillment materials. The specific budget allocation or award value is not disclosed in the RFQ; however, based on the estimated quantity of 2,312 bags per 12-month period, interested vendors should calculate their proposals accordingly based on their unit pricing strategy.