Asphalt Analyzer for D1 and D3

The state and local contracting opportunity is for the procurement of asphalt analyzers for the Illinois Department of Transportation (IDOT) District 1 in Elgin and District 3 in Ottawa. The Invitation for Bid (IFB) seeks bids from responsible vendors for the supply of asphalt mix analyzers and related accessories. The contract will have an initial term upon execution through June 30, 2021, with the possibility of extension. The required equipment must meet specific ASTM technical standards and be newly manufactured, with no substitutions or remanufactured/reconditioned items allowed. Pricing is requested on a unit and total extended price basis, with the award made to the low, responsive bidder by district group. The IFB provides detailed pricing instructions and formats, and indicates that the contract allows for no expense reimbursement, but the State may receive a prompt payment discount.

The procurement does not include any small business, minority, women, or veteran-owned business set-asides. The funding for this purchase must be expended by August 31, 2021. The prior Notice of Award indicates the total contract amount of $117,772.65, with the awarded vendors being Controls Inc. for $40,782.65 and State Materials Engineering for $76,990.00. No other details on incumbent contractors or existing infrastructure are provided in the documentation.