As-Needed Tree Planting and Maintenance Services

The City of Hendersonville, Tennessee is requesting sealed bids for as-needed tree planting and maintenance services on a unit-price basis, with bids due October 23, 2026 at 10:00 AM and a questions deadline of October 9, 2026. An optional pre-bid conference is scheduled for October 6, 2026 at 10:00 AM.

The scope includes labor, materials, equipment, transportation, and incidental services for tree planting and replacement, shrub and perennial installation, mulching, watering, pruning, fertilization, straightening and staking, tree removal, vegetation removal, pest control, and restoration of disturbed areas at various City locations. The bid pricing sheet contains 87 line items covering 55 tree species and varieties with specified sizes, 21 shrub and perennial species, and six tree care service categories.

The initial contract term is two years with up to three additional one-year renewal options at the City's discretion, subject to mutual written agreement. Unit prices must remain firm for the initial two-year term and include all labor, materials, equipment, transportation, overhead, profit, insurance, and disposal costs. For renewal terms, contractors may request price adjustments not exceeding the percentage increase in the Consumer Price Index for All Urban Consumers, with a maximum annual increase of five percent. No minimum quantities are guaranteed.

Contractors must hold current Tennessee licensing and obtain a City of Hendersonville business license prior to work commencement. Required insurance includes Worker's Compensation at $1,000,000, General Liability at $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability at $1,000,000, and Professional Liability where applicable. A minimum of three years of experience in commercial and/or municipal tree planting and arboricultural work is required. The successful bidder must commence work within ten business days of receiving a Notice to Proceed and complete work within six weeks of commencement.