As Needed Tire Repair, Austin State Hospital

The Texas Health and Human Services Commission is requesting bids for as-needed tire repair and fleet vehicle maintenance services at Austin State Hospital under IFB HHS0017687, with bids due August 10, 2026 at 10:30 a.m. Central Time. The contractor must be located within 15 miles of Austin State Hospital at 4110 Guadalupe, Austin, Texas 78751 and maintain 24-hour tire replacement service capability.

Scope includes tire repair, tire replacement, wheel maintenance, vehicle inspections, alignment and balancing, liftgate repairs, and related fleet maintenance services (NIGP Class/Item numbers 928-82, 928-94, 863-05, 863-07, 863-10, 863-30, 928-10, and 928-92). Services must be performed Monday through Friday between 7:00 a.m. and 4:00 p.m. Central Time, with a four-hour response requirement for standard service calls and one-hour response for emergencies. The contractor must supply comprehensive tire inventory and demonstrate ability to perform state vehicle inspections.

Bidders must have a minimum of five years' relevant experience and submit three verifiable references for similar contracts completed within the last five years. All contractor personnel must be at least 18 years old with minimum two years' relevant experience and current training certifications. Required insurance includes Workers' Compensation ($1,000,000 per occurrence), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000).

Pricing must be firm and fixed using Exhibit C-Pricing Sheet, covering labor, equipment, materials, and supplies. Price adjustments are permissible only through the Consumer Price Index formula at HHSC's sole discretion or based on Federal Minimum Wage increases. Historical spend for similar services totals $26,337.88 over two years, provided as a guideline only. The initial contract term runs September 1, 2026 through August 31, 2029, with one optional one-year extension at HHSC's sole discretion. Questions are due July 30, 2026 at 5:00 p.m., with responses posted as addendum on August 3, 2026. Responses may be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive to the HHSC PCS office at 1100 W. 49th Street, Austin, Texas.