As-Needed Radio Telemetry, Software, and Electric Services

The City of Aspen, Colorado, is seeking qualified vendors for an as-needed professional services contract for radio telemetry, software, and electric services specifically for the water department. This three-year procurement (with two optional one-year renewals) will support comprehensive services including maintenance, optimization, design, emergency repairs, cybersecurity, and implementation projects throughout the city. Bidders must be licensed electrical contractors with demonstrated experience in SCADA, electromechanical, and software integration technologies. The solicitation (ITB 2025-174) requires electronic bid submissions through BidNet Direct by 2:00 PM on May 16th, 2025, with bid questions closing on May 12th, 2025. Evaluation criteria will comprehensively assess five key areas: firm experience (20%), public awareness (15%), team experience (20%), project understanding (25%), and cost (20%). Vendors will be expected to demonstrate technical proficiency across multiple domains including water distribution standards, information technology requirements, and cybersecurity protections. The City of Aspen will additionally emphasize vendors' alignment with municipal sustainability goals, specifically the city's commitment to reducing greenhouse gas emissions by 63% by 2030 and 2050.

While no specific set-aside designations for disadvantaged enterprises were explicitly detailed in the procurement documents, the contract has a maximum annual value of $150,000 per contractor, with rates applicable across all city departments. The solicitation does not indicate current incumbent vendors, but requires potential contractors to provide comprehensive insurance coverage, including worker's compensation, commercial general liability, automobile liability, and professional liability insurance with minimum coverage limits ranging from $1 million to $3 million per occurrence. Financial obligations are contingent on fund availability, and contracts exceeding $100,000 will require City Council approval. Invoicing will be detailed, showing specific hours and corresponding hourly rates, with payment processed within 30 days of submission. The City reserves the right to reject any or all proposals and select the most advantageous offer based on the evaluation criteria outlined in the Aspen Municipal Code. Successful vendors must be prepared to integrate with existing city infrastructure and demonstrate adaptability to potential technological and operational requirements of the water department.