AS-Needed Pump Services

The University of Texas at Dallas (UTD) is seeking as-needed pump services for campus-wide maintenance and repair through a competitive Request for Proposal (RFP) process. The procurement covers comprehensive pump services including troubleshooting, maintenance, repair, and rebuilding for various pump types such as circulation, booster, mixing, sewer grinders, trash, lifting, chill water, split case, submersible, and vacuum pumps. Contractors must have a minimum of ten years of experience and provide 24/7/365 emergency services with qualified personnel. The evaluation criteria for contract award are weighted as follows: cost of services (30%), experience and qualifications (25%), alignment with university requirements (25%), and past performance (20%). The solicitation was issued on October 6, 2025, with proposals due by November 3, 2025, at 5:00 PM CST through the Euna Procurement public portal. The initial contract term is three years, with potential mutual renewal for up to two additional one-year terms.

The RFP includes provisions for Historically Underutilized Business (HUB) participation, particularly for contracts over $100,000, and allows for potential "piggybacking" by other Texas higher education institutions within the University of Texas System. The contract enables pricing through multiple purchasing organizations including TXMAS, BUYBOARD, E&I, DIR, UT Alliance, Premier, ESC Region 19, and Vizient. Vendors can opt to make their offers available to other UT schools or government agencies, potentially expanding the contract's scope. Proposers must provide comprehensive documentation including insurance certificates with specific coverage limits, financial statements, and compliance with state and federal regulations. While no specific budget range is explicitly stated, the RFP suggests pricing should account for potential expanded purchase volumes across nine academic and six health universities in the University of Texas System. Contractors will be required to maintain specific insurance coverages, including general liability, professional liability, cyber liability, and workers' compensation.