As Needed Propane for the Wyoming Honor Conservation Camp

The State of Wyoming's Department of Administration & Information Purchasing Section is seeking a propane supplier for the Wyoming Honor Conservation Camp (WHCC) located in Newcastle through an Invitation for Bid (IFB) numbered 0222-K. The procurement involves an as-needed propane supply contract with monthly delivery requirements ranging from 1,250 to 12,000 gallons, delivered Monday through Friday between 8:00 a.m. and 4:00 p.m. Propane must be a regular product from a recognized refinery, matching retail quality, and delivered within 24 hours of request. The contract period will run from final contract signature through June 30, 2027, with potential for two one-year extensions, not to exceed a total of three years. Evaluation criteria will focus on the lowest unit price per gallon, with all delivery fees, surcharges, and taxes to be included in the bid price. The bid is scheduled to be received through the Public Purchase On-Line Bidding System by 2:00 p.m. Mountain Time on May 19, 2025, with strict requirements for electronic submission.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned. Bidders must be prepared to undergo background checks and provide proper insurance coverage. The Wyoming Department of Corrections reserves the right to make multiple or no bid awards, and each payment obligation is contingent on the availability of government funds. Potential bidders must obtain a resident certification number if claiming Wyoming business preference and must be prepared to comply with state non-discrimination regulations. While specific budget ranges are not explicitly stated, the variable monthly delivery quantities suggest flexibility in potential contract value. Bidders should note that any resulting purchase order is not a guarantee of service requirements, and the state maintains the right to withdraw the Invitation for Bid before a final contract is signed. Interested vendors must register with the Public Purchase system and submit all documents in PDF, Excel, or Microsoft Office format.