0222-K.pdf

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

May 2, 2025 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase

On-Line Bidding System on this form, until 2:00 p.m. Mountain Time, on May 19, 2025, delivered to Newcastle, Wyoming. TRANSPORTATION CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: WDOC- Wyoming Honor Conservation Camp) Bid Number: 0222-K

The WDOC is requesting bids for as-needed propane supply for the Wyoming Honor Conservation Camp (WHCC), located at 40 Pippin Road, Newcastle, WY 82701, as specified below. DELIVERY WILL BE ON AN AS NEEDED

BASIS.

Specifications:

• Estimated volume: Quantity is the estimated monthly quantity only, and not a guarantee that it will be required for purchased under the contract. Award shall be based on the lowest unit price per gallon.

• Deliveries to be made Monday through Friday, 8:00 a.m. to 4:00 p.m.

Fiscal Year 25 Estimated Quantity Needed Unit Unit Price Total Annual Cost

July 1,250 Gal. $ $

August 3,500 Gal. $ $

September 1,250 Gal. $ $

October 7,000 Gal. $ $

November 7,000 Gal. $ $

December 9,000 Gal. $ $

January 12,000 Gal. $ $

February 9,000 Gal. $ $

March 9,500 Gal. $ $

April 1,250 Gal. $ $

May 1,250 Gal. $ $

June 1,250 Gal. $ $

1000 Gallon Rented

Tank

NA $

500 Gallon Rented

Tank

NA $

• Awarded bidder(s) price per gallon must be the price as of the date of bid award.

• Propane must be a regular product of a recognized and approved refinery and shall be the same product supplied for retail sale to the general public.

• Deliveries must be made within twenty-four (24) hours of request.

• Bids must include all delivery fees, surcharges, tax etc. in bid price.

Notes:

The WDOC reserves the right to make multiple or no bid awards if deemed to be in the best interest of the state.

Awarded bidder and employees are subject to background checks, and will be required to provide proper insurance coverage and paperwork as required in the formal contract.

Any resulting purchase order or written contract is not a guarantee that parts or services will be required or purchased, and the WDOC will not be obligated to make any purchase should it be deemed that services are no longer required.

Contract Period: Upon final contract signature through June 30, 2027.

The awarded bidder(s) and the WDOC agree that any formal contract(s) resulting from this bid may be extended twice under mutually agreeable terms and conditions, with the mutual approval of the awarded bidder(s) and WDOC, for a period of one (1) additional year. This option to extend any formal contract for an additional one (1) year period shall no t exceed a total of three (3) years. The WDOC will notify the awarded bidder(s) in writing of its intent to exercise the contract renewal option at least sixty (60) days prior to the contract expiration date.

Each payment obligation of the WDOC is conditioned upon the availability of government funds, which are appropriated or allocated for the payment of this obligation. If funds are not allocated and available for the continuance of the services performed by the awarded bidder(s), the agreement may be terminated by the WDOC at the end of the period for which the funds are available.

________________________________ All Awards contingent upon verification of Resident Number (if applicable)

(Resident #)

Please contact the Department of Workforce Services, Division of Labor Standards at (307) 777-7261 for assistance in obtaining a resident certification number.

Questions: Shall be submitted through Public Purchase by 10:00 a.m., on May 12, 2025. Questions submitted after the deadline may not be considered.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that none will be added.

(Company Name and Address)

(Company E-Mail Address) (Fax Number) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site.