As-Needed Fencing Maintenance, Repair, and Installation Austin State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) numbered HHS0016273 for as-needed fencing maintenance, repair, and installation services at the Austin State Supported Living Center (AuSSLC). The procurement seeks competitive bids for furnishing nine-gauge chain link fencing, galvanized poles, rails, gates, and related materials and installation services. Bidders must have at least three years of relevant experience and provide verifiable references demonstrating their capability to perform the work. The contract will be awarded based on best value to the state, considering the bidder's ability to meet specifications, performance delivery requirements, and pricing. Key dates include a question submission deadline of August 7, 2025, with bid responses due by August 22, 2025. The initial contract term is from September 1, 2025, to August 31, 2026, with options for two additional one-year renewals potentially extending the contract through August 31, 2028. Evaluation criteria will focus on the contractor's ability to meet technical specifications, compliance with requirements, and competitive pricing.

The solicitation includes a Historically Underutilized Business (HUB) subcontracting goal of 32.9%, with contractors required to demonstrate good faith efforts in subcontracting with HUB vendors. Bidders must submit a comprehensive HUB Subcontracting Plan and can meet the requirement through various methods, including using HUB vendors, participating in a Mentor-Protege Program, or meeting the contract goal through solicitation efforts. The historical spend for similar services is approximately $60,000 for the period from December 27, 2024, to August 31, 2025, with the pricing sheet indicating an estimated annual parts usage of $10,000 and a parts markup not to exceed 20%. Contractors must maintain various insurance coverages and conduct comprehensive background checks on personnel. The procurement covers multiple jurisdictions, including Travis County and various Austin City jurisdictions. Bidders must complete several mandatory attachments, including Solicitation Affirmations, Pricing Sheet, HUB Subcontracting Plan, and Bidder Reference Form, to be considered for the contract.