As Needed Autobody Repairs, Austin State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is soliciting competitive bids for as-needed autobody repair services for the Austin State Supported Living Center's vehicle fleet through Invitation for Bid (IFB) No. HHS0016361V3. The procurement covers comprehensive body and frame work, including undercoating, painting, glass replacement, and system calibration for a fleet of 73 vehicles spanning model years 1993-2025. Bidders must be located within 50 miles of the Austin SSLC and possess a minimum of five years of relevant experience, with ASE certification required for technicians. The solicitation requires contractors to provide firm, fixed pricing for services, with all-inclusive unit prices covering labor, equipment, materials, and related expenses. Key submission deadlines include questions due by September 4, 2025, bid responses due September 12, 2025, at 10:30 AM, and the initial contract term running from award through August 31, 2026, with options for two additional one-year renewals through August 31, 2028. Evaluation will be based on best value, considering the bidder's ability to meet specifications, performance capabilities, and pricing.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit comprehensive documentation, including three verifiable references for similar contracts within the last five years, detailed company information, operational capabilities, and staff qualifications. The historical spend for similar services is approximately $15,000 for the period from September 1, 2024 to July 1, 2025, suggesting a modest contract value. Potential bidders must complete multiple exhibits, including a pricing sheet, reference qualifications form, solicitation affirmations, and provide evidence of financial capability and operational infrastructure. Electronic bid submission is available through the HHS Online Bid Room, with technical support available and a multi-step registration process. Failure to provide complete documentation or meet minimum qualifications will result in bid disqualification, and the contract will be awarded to the most responsive and responsible bidder offering the best overall value to the state.