As Needed Autobody Repairs, Austin State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for as-needed autobody repairs at the Austin State Supported Living Center, seeking comprehensive repair services for a fleet of 67 vehicles spanning model years 1993 to 2025. The procurement requires a contractor located within a 50-mile radius of Austin to provide services including damage repair using OEM standards, frame straightening, front-end alignments, painting, glass replacement, system calibration, and towing services. Bidders must demonstrate a minimum of five years of relevant experience, possess ASE certification for collision repair and damage analysis, and provide at least three verifiable references. The solicitation (HHS0016361V2) requires firm, fixed pricing for the initial contract term from September 1, 2025, through August 31, 2026, with potential two optional one-year renewals extending through August 31, 2028. Key dates include August 11, 2025, for submitting questions, with responses due by August 20, 2025, at 10:30 AM, when sealed bids are due. Evaluation criteria will focus on technical qualifications, references, and pricing, with contractors required to submit detailed documentation including HHS Solicitation Affirmations, Bidder Reference Form, and comprehensive operational capabilities.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, though the solicitation includes extensive compliance requirements covering anti-discrimination policies and diverse business practices. Insurance requirements are substantial, mandating workers' compensation, commercial general liability ($1M per occurrence), commercial automobile liability ($1M), professional liability ($1M), and umbrella coverage ($1M). Historical spending for similar services totaled approximately $15,000 from September 2024 to July 2025, which may serve as a baseline for potential contract value. Contractors must provide 12-month labor warranties and adhere to manufacturer parts warranty specifications, with all work subject to agency pre-approval through detailed estimates. The procurement includes comprehensive legal and regulatory compliance components, such as E-Verify requirements, restrictions on doing business with certain foreign entities, and specific provisions related to state contracting regulations. Bidders must complete multiple exhibits demonstrating operational capacity, including years in business, employee counts, industry certifications, and formal training programs for staff who will service the account.