Arts & Crafts Supplies

The City of Philadelphia is requesting quotes for arts and crafts supplies as a micro purchase under a requirements contract, with quotes due May 27, 2026. Award will be made to the lowest responsive and responsible bidder; the seller must quote all items to be eligible.

The contract ceiling is $43,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, and rounded to the nearest $1,000. The contract term is 365 days from the effective date with automatic termination and no extension permitted. Pricing must be quoted on an FOB Destination Point basis, net of taxes.

Submission occurs through the PHLContracts electronic platform. All vendors must have an executed Consent and Authorization form on file in their vendor profile or attached with their quote; no quote will be considered without this documentation. The LBE Program does not apply to this micro purchase, though vendors must still answer the LBE certification question to proceed. An LGBTQ Applicant Data Form is available for voluntary submission to identify LGBTQ-owned businesses.

The seller must maintain workers' compensation insurance at statutory limits, general liability insurance with a $500,000 per occurrence combined single limit, and automobile liability insurance with a $300,000 per occurrence combined single limit, with the City named as additional insured. All quoted terms and prices remain valid for 60 days from submission or throughout the contract term for requirements contracts. The City reserves the right to reject any and all quotes, accept quotes from multiple sellers, or accept quotes on individual items without accepting all items quoted. Payment follows electronic delivery and City approval of products or services.