Seller_SOP_Checklist_B2627194.pdf
PDF 231 KB Posted
- Attached to
- Arts & Crafts Supplies
- Solicitation number
- B2627194
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department for navigating the PHLContracts platform when submitting quotes for small purchases. The checklist provides step-by-step instructions for vendors to complete their quote submissions, including ensuring the correct user role is selected, answering questions about Local Business Entity (LBE) certification status, entering unit costs for listed items, and completing mandatory questions and terms and conditions acceptance. Vendors must download and review all attachments, complete any required attachments, and address validation warnings before final submission through the www.PHLContracts.phila.gov portal.
The document emphasizes that all vendors must have an executed Consent & Authorization form on file in their vendor profile or attached with their quote, as no quote will be considered without this documentation. The checklist also notes that while the LBE Program does not apply to small purchases, vendors must still answer the LBE certification question to proceed. Optional documentation includes the LGBTQ Applicant Opportunity Data Form. The process requires vendors to save and continue after each tab to receive validation messages and ultimately submit their complete quote through the platform.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MP_Terms_and_Conditions_B2627194.pdf | ||
| LGBTQ_Applicant_Data_Form_B2627194.pdf | ||
| Consent_Authorization_B2627194.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .