ArtNight Lighting Services

The City of Pasadena Planning & Community Development Department is seeking a qualified lighting services vendor for an Informal Selection solicitation (Project ID: 2024-Informal-0337) to provide technical lighting services for two ArtNight events at Pasadena City Hall. The specific requirements include illuminating the City Hall facade and stage area during events scheduled in October 2024 and March 2025, with lighting setup required by 5:00 pm and equipment removal by 11:30 pm on event evenings. Vendors must submit a comprehensive proposal by August 13, 2024 at 2:00 pm, including a detailed lighting concept, equipment specifications, labor costs, and project timeline. The evaluation will be based on a competitive selection process with weighted criteria: experience (45%), cost proposal (50%), and local Pasadena business preference (5%). Proposers are required to have a minimum of five years of experience with similar projects and must submit various documentation including a Relevant Experience Form, vendor questionnaire, references, licenses, and insurance certificates.

The contract opportunity does not explicitly restrict participation to specific enterprise types, but the vendor forms (AA-1, AA-2, AA-3) suggest a focus on promoting equal employment opportunities and workforce diversity. Vendors must provide comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability, and Workers' Compensation insurance. The project budget is set between $4,000 and $5,000, with a contract period from October 11, 2024 to June 30, 2025. Potential bidders must complete a Unique Entity Identifier (UEI) form from SAM.gov, with the understanding that failure to submit this document may result in the bid being deemed non-responsive. The City of Pasadena will fund the project, and vendors must be prepared to provide all necessary technical services, hardware, and equipment for the specified lighting services at City Hall.