Artificial Turf Maintenance

The City of Indianapolis and Marion County Purchasing Division is issuing Request for Bid RFB-17DPR-346 to procure annual artificial turf maintenance services across eleven park locations encompassing approximately 154,768 square feet, primarily serving the Department of Parks and Recreation, though other City departments and agencies may utilize the resulting contract. The scope of services includes field cleaning, magnet sweeping, turf inspection and repair, disinfection, G-Max impact testing per ASTM standards, and comprehensive field reporting. Qualified contractors must demonstrate a minimum of five years of experience providing similar maintenance services and must provide references for verification. The contract will be structured as a two-year term agreement with potential renewal options that do not exceed the original contract period, with pricing firm for ninety days from the date of opening and remaining firm through the contract length including any renewals. Questions must be submitted by March 31, 2026, at 12:00 p.m., with bid responses due by April 9, 2026, at 10:00 a.m. No bidders' conference or site visits are specified. Contractors must submit all pricing in United States Dollars with shipping and delivery charges included in unit costs, and the City reserves the right to purchase more or less than estimated amounts based on funding availability and budgetary considerations, with no guaranteed minimum or maximum service volumes.

Prospective bidders must comply with minority, women, veteran, and disability-owned business enterprise participation requirements of fifteen percent, eight percent, three percent, and one percent, respectively, or demonstrate good faith efforts to achieve these percentages. Contractors must submit required certifications including the U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, Nepotism certification, and Exception Sheet as part of their submission. Additionally, all contractors must be enrolled in and comply with the E-Verify Program, maintain Product Liability-Completed Operations insurance of $1,000,000, and, if on-site services are required, Commercial General Liability of $1,000,000 per occurrence with combined single limit auto coverage of $1,000,000 and statutory workers compensation. Contractors must also agree to extend pricing to political subdivisions in Indiana and provide quarterly reports on participating subdivisions' purchases. No bid bonds or performance bonds are required for this procurement. The specific award value or budget range for this contract opportunity is not disclosed in the available documentation.