Artificial turf athletic field condition assessment consultant services

Cache County School District in Utah is issuing a Request for Statements of Qualifications (RFSQ) seeking independent professional firms to provide artificial turf athletic field condition assessment services for four high school stadium fields located at Sky View High School, Ridgeline High School, Green Canyon High School, and Mountain Crest High School. The primary deliverable is comprehensive baseline testing to be completed by July 1, 2026, with potential for four optional one-year renewal periods. The assessment scope includes impact and safety testing, infill and carpet evaluation, advanced artificial athlete testing, player interaction testing, ball interaction testing, and surface regularity assessment, all conducted in accordance with ASTM and EN testing standards. The consultant must provide a detailed assessment report and maintain independence from any turf manufacturer, installer, infill supplier, or maintenance contractor. Evaluation of qualifications will be weighted across seven categories: Firm Experience and Qualifications (25 points), Technical Methodology (20 points), Sample Report Quality (15 points), Personnel Qualifications (10 points), Independence and Conflict Disclosure (10 points), References and Past Performance (10 points), and Scheduling and Capacity to Meet the Deadline (10 points). The District reserves the right to conduct interviews with the highest-ranked firms, which may add up to 20 additional points to final scores, with all interview costs borne by the offeror. Statements of Qualifications must be submitted electronically through the Utah Procurement Place (U3P) Bonfire portal by April 3, 2026, at 4:00 p.m. MST, with pricing information explicitly excluded from submissions.

The procurement does not specify set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. All four stadium fields contain FieldTurf systems with sand and rubber infill installed between 2016 and 2018, requiring the selected consultant to assess and report on the condition of this existing infrastructure without bias toward any manufacturer or service provider. The District requires the consultant to maintain commercial general liability insurance and workers' compensation insurance as mandated by Utah law, with comprehensive insurance requirements detailed in the standard terms and conditions. The anticipated contract value is expected to remain under the applicable small purchase threshold, indicating a relatively modest budget allocation for the assessment services. No incumbent vendor or current contractor information is specified in the solicitation materials.