Artificial Intelligence (AI) Strategic Roadmap and Governance Framework Consultant

Pinellas County is soliciting proposals for an Artificial Intelligence Strategic Roadmap and Governance Framework Consultant under RFP 26-0732-RFP, with proposals due September 15, 2026 at 3:00 p.m. and questions due by August 28, 2026. The County has authorized a budget of $250,000 fixed price for all deliverables including travel.

The scope encompasses development of a comprehensive enterprise-wide AI strategic roadmap serving the Board of County Commissioners, Clerk of the Circuit Court, Tax Collector, Supervisor of Elections, Property Appraiser, and departments of Human Resources, Human Rights, and Business Technology Services. Deliverables include establishing governance structures, drafting policy frameworks, assessing organizational readiness, identifying high-value AI use cases, and creating a phased implementation strategy across a three- to five-year planning horizon. The County expects at least two in-person executive briefing meetings.

Vendor qualifications require successful completion of at least three contracts of similar size and scope within the past five years for US-based public entities. References must be from public sector clients only; private sector experience will not be substituted. Minimum three references are required, drawn from work in AI, data governance, modernization, or policy-related services.

The contract term is 12 months from award with one optional six-month extension. Evaluation criteria weight project approach and methodology (25 points), public sector AI experience (20 points), team qualifications (15 points), governance and risk expertise (15 points), demonstrated ROI and case studies (15 points), and cost proposal (10 points). Proposals shall not exceed 30 pages, excluding the Contractor Acceptance Form and Reference Sheet. Responses must be submitted electronically through OpenGov. Proposals must comply with Pinellas County Standard Terms and Conditions. Mandatory compliance documents include notarized affidavits certifying no foreign country of concern ownership, no human trafficking violations under Florida Statute 787.06(14), and common carrier attestation under Florida Statutes 908.111 and 92.525.