Artificial Ice Events

The City of Oviedo, Florida has issued a Request for Information (RFI) 26-08 seeking to procure unique winter attractions for its Winter Fest event from Artificial Ice Events. The specific attractions include The World's Largest Santa Bounce, The Jumpin Gingerbread, The Snowzilla Jr Slide, and additional similar winter-themed interactive attractions. This procurement is structured as a potential single-source purchase for fiscal year 2025-2026, spanning from October 30, 2025, through October 30, 2026. Prospective respondents who believe they can provide equivalent products or services are invited to submit written responses by October 30, 2025, at 8:00 A.M. EST. Submissions can be emailed to purchasing@cityofoviedo.net or hand-delivered to 400 Alexandria Blvd., Oviedo, Florida 32765. Respondents are explicitly instructed not to provide pricing information with their initial RFI responses. The City's Purchasing Division and the requesting department will jointly evaluate all responses to determine whether other qualified suppliers exist or if single-source approval is appropriate.

The procurement opportunity appears to be open to all qualified vendors without specific set-aside designations. Artificial Ice Events has submitted a letter from their CFO dated September 4, 2025, affirming their status as the sole provider of these specific winter attractions in the United States. The City of Oviedo confirms that all services and solicitations are offered without discrimination, in compliance with Title VI nondiscrimination policies. The primary contact for this procurement is Jacqueta Scott, Procurement Manager, who can be reached at jscott@cityofoviedo.net or (407) 971-5534. While specific budget ranges are not disclosed in the RFI, the procurement is for a one-year period and involves multiple interactive winter attraction installations. Potential respondents are encouraged to demonstrate their capability to provide equivalent or superior winter event attractions that meet the City's unique event requirements.