26-08_RFI_SS_Artificial_Ice_Events.pdf
PDF 322 KB Posted
- Attached to
- Artificial Ice Events State and local contract opportunity
- Solicitation number
- 26-08
- Issued by
- Florida
About this file
This is a Request for Information (RFI) issued by the City of Oviedo, Florida, regarding a potential single-source purchase for artificial ice event attractions. The RFI was issued on October 9, 2025, with a response deadline of October 30, 2025, at 8:00 A.M. EST. The City seeks to procure unique, one-of-a-kind winter attractions including The World's Largest Santa Bounce, The Jumpin Gingerbread, The Snowzilla Jr Slide, and additional similar attractions for the City's Winter Fest event. Artificial Ice Events has been identified as the sole provider claiming to be the only company in the United States with the complete inventory of these attractions packaged together. The RFI is valid for the fiscal year 2025-2026 (October 30, 2025 through October 30, 2026). Prospective respondents who believe they can provide equivalent products or services are invited to submit written responses to the Purchasing Division at purchasing@cityofoviedo.net or hand-delivered to 400 Alexandria Blvd., Oviedo, Florida 32765.
Respondents are explicitly instructed not to provide pricing information with their RFI responses until requested to do so. The City's Purchasing Division and the requesting department will jointly evaluate all responses and determine whether other qualified suppliers exist or whether single-source approval is warranted. A letter from Artificial Ice Events' CFO dated September 4, 2025, affirms the company's sole provider status. The contact for this procurement is Jacqueta Scott, Procurement Manager, at jscott@cityofoviedo.net or (407) 971-5534. The City of Oviedo confirms that all services and solicitations are offered without regard to race, color, national origin, age, sex, religion, disability, or family status in accordance with Title VI nondiscrimination policies.
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Text version
PUBLIC NOTICE OF INTENT TO SINGLE/SOLE SOURCE PURCHASE
REQUEST FOR INFORMATION (RFI) 26-08: Artificial Ice Events
This is not an invitation to submit a bid or quote.
This RFI is intended to verify whether the specifications for a specified commodity and/or item is non-restrictive and if more than one company can provide such commodity and/or item.
CONTACT INFORMATION:
Jacqueta Scott, Procurement
Manager
Email:
jscott@cityofoviedo.net
Phone: (407) 971-5534
ISSUED DATE: October 9, 2025
VALID FOR FY 25-26
(October 30, 2025 – October 30, 2026)
NOTICE END DATE: October 30, 2025 @ 08:00 A.M. (EST)
DEADLINE FOR WRITTEN QUESTIONS: Not Applicable
SOLICITATION RESPONSE: Responses will be received until the above notice end date or as otherwise amended. Late responses will not be accepted.
Responses may be submitted electronically by emailing the Purchasing Division
(purchasing@cityofoviedo.net), or hand-delivered to: City of Oviedo, Purchasing
Division, 400 Alexandria Blvd., Oviedo, Florida 32765
Pursuant to Florida Statute, Section 287.057, notice is hereby given that the following product / service may be a single source.
• Manufacturer / Service Provider: Artificial Ice Events Product / Service: Artificial Ice Events will be providing unique one of a kind attractions such as The World’s Largest Santa Bounce, The Jumpin Gingerbread, The Snowzilla Jr Slide and more.
Artificial Ice Events is the only company that has the inventory of these attractions packaged together in the United States.
Prospective respondents that disagree and believe that they are a qualified supplier capable of providing the same product or service are requested to provide information regarding their ability to do so.
Respondents are not to provide pricing with their response until asked to do so. All responses will be evaluated by the Purchasing Division and the appropriate requesting Department, who shall jointly render the final decision in establishing the approved equal status of the commodity offered.
All services, programs and activities of the City of Oviedo are offered and solicited without regard to race, color, national origin, age, sex, religion, disability or family status. For information regarding the City’s Title VI Nondiscrimination Policy, Plan and Procedures please visit www.cityofoviedo.net mailto:jscott@cityofoviedo.net mailto:purchasing@cityofoviedo.net http://www.cityofoviedo.net/ www.ArtificialIceEvents.com
September 4, 2025
Dear Terri Martini and the City of Oviedo, This letter is to inform you that Artificial Ice Events is the sole provider of the package being offered to the City of
Oviedo for their Winter Fest. Artificial Ice Events will be providing unique one of a kind attractions such as The World’s
Largest Santa Bounce, The Jumpin Gingerbread, The Snowzilla Jr Slide and more. Artificial Ice Events is the only company that has the inventory of these attractions packaged together in the United States.
If you have any additional questions or concerns, please feel free to reach to me at 800-275-0185.
Sincerely, Michael Gallant
CFO – Chief Fun Officer
Artificial Ice Events - 147 Summit St Unit 3A Peabody, MA 01960 - 800-275-0185
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