Art Supplies for Central Warehouse
Closed State & local contract opportunity Posted
- Solicitation number
- 26BV11
- State
- Utah
- Responses due
Opportunity facts
- NIGP codes
- 57856 Minerals And Ores
- 78530 Chalk, Crayons, Erasable Markers, Water Colors, Permanent Markers (Child Proof Safety Type), Etc.
- 62020 Erasers: Pencil Types, Etc., (See 785-57 For Blackboard And Dry Erase Types)
- 05040 Drawing And Painting Supplies: Brushes, Canvas, Chalk, Colors (Acrylic, Oil, Water, Etc.), Crayons, Palettes, Paper And Pads, Staples, Etc.
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The Jordan School District (JSD) in Utah is seeking to establish a one-year contract for art supplies to be delivered to its Central Warehouse, with the contract term running from October 2025 through August 31, 2026. The procurement solicitation aims to secure a responsive and responsible vendor to provide a comprehensive range of art supplies, with specific requirements including guaranteed pricing for six months, FOB Destination Freight Prepaid terms, and pricing submitted in dollars and cents rounded to two decimal places. Vendors must quote prices based on the exact unit of measure indicated for each line item, and the quantities listed are estimated purchases that do not guarantee specific order amounts. The district will place orders on an as-needed basis throughout the 12-month contract period, with actual order quantities determined by current district needs. The bid submission deadline is October 27, 2025, and the opportunity requires vendors to submit complete line item pricing without minimum order restrictions that could be deemed excessive by the district.
The solicitation includes specific vendor eligibility restrictions, explicitly excluding vendors who deal exclusively in closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory. All proposed items must be part of the vendor's standard product line with ongoing availability, and "all or none" bids will not be accepted. The procurement is governed by JSD's Standard Terms and Conditions, which outline comprehensive requirements including tax exemption (tax ID 11930858-003-STC), payment terms of 30 days after delivery or correct invoice, and mandatory one-year product warranty. Vendors must also comply with specific insurance requirements, including worker's compensation, comprehensive general liability of $2,000,000 combined single limit, and umbrella liability coverage of $5,000,000. Additional compliance requirements include adherence to Utah state laws, such as immigration status verification under Senate Bill 81, and anti-discrimination regulations. While specific award value is not explicitly stated, the contract represents a year-long supply arrangement for art supplies for the entire school district, suggesting a potentially substantial procurement opportunity.
Opportunity text
1. Purpose: This solicitation is to establish a one-year contract with a responsive and responsible vendor to supply ART SUPPLIES for the Jordan School District (JSD) Central Warehouse. The contract term will begin upon award in October 2025 and continue through August 31, 2026. 2. Vendor Eligibility: Vendors who deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory-including jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers-are not eligible to bid. All items must be part of the vendor's standard product line with ongoing availability. 3. Price Guarantee: Prices bid must be guaranteed for six (6) months from the award date. 4. Pricing Format: Prices must be quoted in dollars and cents, rounded to two decimal places (e.g., $1.52, not $1.519). Any extended pricing will be rounded up. 5. Unit of Measure: Prices must be submitted based on the unit of measure indicated on each line item. Pricing submitted using an alternate unit of measure will result in rejection of that line item bid. 6. Freight Terms: Prices must include FOB Destination Freight Prepaid. 7. Quantities: The quantities listed represent the estimated amount that may be purchased by JSD over the one-year contract period. These quantities are for bidding purposes only and do not guarantee purchase amounts. This bid does not constitute an actual order, and no purchase order will be issued at award for these amounts. The JSD Central Warehouse will place orders on an as-needed basis throughout the 12-month contract. Actual order quantities will be determined by the district's needs at the time of each order. 8. Minimum Order Requirements: Bidders imposing minimum order quantities or minimum dollar amounts that JSD deems excessive or not in its best interest may be disqualified for that line item. 9. Bid Type: "All or none" bids will not be accepted. 10. Award Method: Awards may be made per line item to the lowest responsive and responsible bidder(s), or to the overall lowest responsive and responsible bidder-whichever best serves the interests of JSD. 11. Discounts: Payment terms offering additional discounts will not be considered as part of bid pricing. 12. Terms and Conditions: All Terms and Conditions of this solicitation are non-negotiable. 13. Questions: All questions must be submitted through the Bonfire U3P platform during the designated Q & A period. Questions submitted through any other channel will not be answered.
Files
| File | Type | Posted |
|---|---|---|
| 1-Attachment A - JSD Standard Terms Conditions.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity