Art Paper

The School Board of Seminole County, Florida issued Invitation to Bid #19200044B-LL for bulk art paper procurement, seeking a one-year contract to supply various art paper products to the school district. The solicitation covers 24 line items including charcoal paper, construction paper, drawing paper, newsprint, sketch pads, finger paint paper, fadeless art paper, metallic foil papers, origami papers, railroad board, tag board, kraft paper, art tissue, and watercolor paper. Bidders were permitted to propose on all or select items, with specific manufacturer and part number requirements for each product. The bid was released on September 10, 2019, with a voluntary pre-bid meeting scheduled for September 18, 2019, at 8:30 AM EST. Sealed bids were due by October 1, 2019, at 3:00 PM EST, to be delivered to the Purchasing and Distribution Services Department. Evaluation criteria included lowest responsive and responsible bidder pricing, with a 5 percent Florida preference applied to eligible bidders. All products must be delivered F.O.B. to the warehouse located at 1722 W. Airport Blvd., Sanford, FL 32771.

The procurement did not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Multiple vendors were awarded the contract, including Pyramid School Products, Smith Office & Computer Supply, Cascade School Supplies, S&S Worldwide, Blick Art Materials, and School Specialty, Inc. The total award amount was $43,089.75 for the 2019-2020 school year, representing a 4 percent increase from the previous year's expenditure of $24,921.62. The School Board reserved the right to cancel the contract with 30 days' notice and was exempt from federal excise and state sales taxes. Estimated quantities varied significantly by item, ranging from 5 units for white drawing paper rolls to 1,800 units for white construction paper. The contract term was one year from Board approval or October 29, 2019, whichever was later, with payment terms set at Net 30 days from receipt and acceptance of goods.