Arsenic media replacement

The Town of Oxford, Maryland is soliciting proposals for the supply of virgin granular Bayoxide E33 GFO media or compatible alternatives and full change-out services for two 5-foot-diameter arsenic removal adsorbers at its municipal water system, with sealed bids due July 24, 2026 at 9:30 a.m. and public opening at 10:00 a.m. the same day.

The scope requires contractors to furnish all labor, expertise, and equipment for extraction and removal of approximately 138 cubic feet of spent media, transport of removed material in suitable containers, visual inspection of each vessel for leaks and condition assessment, refilling with virgin media, addition of Town-supplied disinfection chemicals, media bed soaking, initial backwash execution, and restoration of adsorbers to operational service. Contractors must be available to begin work within three business days of contract award and complete all work within the contract term. Pricing shall be submitted as a lump sum fee covering all labor, materials, equipment, overhead, profit, taxes, bonds, and incidental costs, along with an hourly rate schedule for change order work.

Contractors must demonstrate a minimum of five years of experience in water system media replacement within a local government or similar environment and provide at least three references from the past five years. Maryland licensure and good standing with the State Department of Assessments and Taxation are mandatory. Insurance requirements include Commercial General Liability of $2,000,000 per occurrence/$4,000,000 aggregate, Automobile Liability of $500,000 per person/$1,000,000 per accident (bodily injury) and $300,000 property damage, Workers' Compensation as required by Maryland law, and Professional Liability insurance of $10,000,000 per claim. Addendum #1 issued July 21 clarifies that no Errors & Omissions insurance applies.

Contract award will be made to the lowest responsible and responsive bidder within sixty days of bid opening, evaluated on RFP response quality (25%), technical approach and work plan (25%), cost and schedule adherence ability (30%), and references (20%). Written questions are due July 10, 2026 at noon to Holly Wahl, Town Manager, at oxfordmanager@oxfordmd.gov.