Arrow boards trailer and truck bed mounted

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued this Request for Bid (RFB) on behalf of the Division of Equipment to procure eight arrow boards consisting of six trailer-mounted units and two truck bed-mounted units. The trailer-mounted arrow boards must be battery-operated with solar assist capability, featuring 48" x 96" aluminum sign panels equipped with 15 amber LED lamps capable of displaying left arrow, right arrow, double arrow, and caution configurations. The truck bed-mounted units must be designed for standard 8-foot pickup trucks with a minimum 60" x 30" board size and 15 amber LED lamps with identical display capabilities. All equipment must be pre-serviced to manufacturer specifications and delivered in first-class operating condition with a one-year warranty against defective materials and workmanship. Vendors were required to submit sealed bids by September 27, 2019 at 10:00 AM, with written questions due by September 16, 2019 at 7:00 PM and responses provided by September 17, 2019 at 4:00 PM. Award was anticipated for October 18, 2019, with the contract period extending from award through September 30, 2020, plus four optional one-year renewal periods. Evaluation was based on best value pricing criteria with the lowest bidder receiving 95 points and delivery time receiving 5 points for a total of 100 points; vendors were required to provide specific delivery timeframes in calendar days, with vague terms rendering bids non-responsive.

The solicitation is subject to Kentucky reciprocal preferences for resident bidders and preferences for qualified bidders or Kentucky Correctional Industries. All pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, with price increases prohibited during the first twelve months of the contract and only one increase permitted thereafter if justified by industry-wide price changes. Required submittals include a signed face of solicitation, completed bid information, and applicable affidavits regarding campaign finance compliance, tax obligations, workers' compensation, and resident bidder status if claimed. No specific budget or award value range was disclosed in the solicitation documents. No incumbent vendors or existing infrastructure integration requirements were identified in this procurement.