Armored Car Service

Gainesville Regional Utilities is requesting quotes for armored car courier services, with responses due June 19, 2026 at 2:00 p.m. The procurement is an informal RFQ with question deadline June 12, 2026 at 4:00 p.m.

The scope includes daily pickup of sealed containers (cash, coins, checks, money orders, and related instruments) from GRU locations and same-day delivery to GRU's designated bank with bank credit by 1:30 p.m., furnishing clear deposit bags, seals, manifests, and security envelopes at no charge, supporting scheduled return pickups if deposits are not ready at initial arrival, handling bank change deliveries (typically $1,000 per request), and providing special or emergency pickups including weekend service. The primary service area covers approximately 15 miles roundtrip, with potential for additional GRU locations during the contract term.

Respondents must hold a valid State of Florida or Occupational License for armored car services, document at least three years of comparable armored courier service experience, and provide three client references within the last three years, an equipment inventory list, and proof of qualifications. Pricing must be submitted on a firm basis with three line items: base pickup and same-day bank delivery (estimated 250 pickups annually), bank change delivery per request, and special or emergency pickups including weekend service. GRU will deduct adjusted damages using the Federal Prime Interest Rate applied to items not credited same-day, with deductions appearing on invoices in the month the late deposit occurred.

The contract term is one year from execution with options to renew for up to four additional one-year periods, plus a potential six-month extension. Minimum insurance requirements include Commercial General Liability and Automotive Liability of $1,000,000 combined single limit each and Employer's Liability of $500,000 per accident. Responses must be submitted electronically through GRU's designated procurement portal.