Armored_Car_Service.pdf

INFORMAL REQUEST FOR QUOTE

REQUEST FOR QUOTE 2026-087

ARMORED CAR SERVICE

Gainesville Regional Utilities

301 SE 4th Avenue

Gainesville, FL 32601

RELEASE DATE: May 29, 2026

DEADLINE FOR QUESTIONS: June 12, 2026

RESPONSE DEADLINE: June 19, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/gru https://procurement.opengov.com/portal/gru

1. Introduction

1.1. Summary

Gainesville Regional Utilities (GRU) is seeking a licensed, experienced armored courier partner to safeguard daily deposits and ensure same-day bank credit by 1:30 p.m. The Awardee will pick up sealed containers (cash, coins, checks, money orders, and related instruments) from GRU locations and deliver them in the condition received to GRU’s designated bank. The scope includes furnishing clear deposit bags, seals, manifests, and security envelopes at no charge, as well as supporting scheduled returns if deposits aren’t ready at the initial arrival time.

Beyond routine pickups, GRU values partners who can reliably handle change deliveries from the bank (typical requests around $1,000) and special/emergency pickups, including weekend service when needed. Interested vendors should bring at least three years of comparable service experience, hold the required State of Florida/Occupational License, and be prepared to document capability through references and an equipment list.

Pickup schedules are shared via written request for security purposes, and additional GRU locations may be added during the term—offering qualified providers a stable, well-defined engagement with clear performance expectations.

1.2. Background

Gainesville Regional Utilities, known as GRU, is a multi-service utility owned by the City of Gainesville. We are the 5th largest municipal electric utility in Florida.

Our combined services make us the most comprehensive utility service provider in the state. We serve approximately 100,000 retail and wholesale customers in Gainesville and surrounding areas, offering:

• Electric

• Natural gas

• Water

• Wastewater

• Telecommunications services

1.3. Contact Information

Project Contact:

Candace Thomas

Staff Specialist

301 SE 4th AVE

Gainesville, FL 32601

Email: thomasc1@gru.com

Phone: (904) 796-3889

Procurement Contact:

Robbin Odowski

Procurement Specialist III

301 SE 4th Ave

Gainesville, FL 32601

Email: odowskirr@gru.com

Phone: (352) 393-1209

Department:

Customer Service mailto:thomasc1@gru.com tel:(904)796-3889 mailto:odowskirr@gru.com tel:(352)393-1209

Informal Request for Quote #Request for Quote 2026-087 Title: Armored Car Service

1.4. Timeline

Release Project Date May 29, 2026

Question Submission Deadline June 12, 2026, 4:00pm

Proposal Submission Deadline June 19, 2026, 2:00pm

2. Scope of Work

2.1. Purpose

Gainesville Regional Utilities (GRU) seeks a licensed Armored Car Service to:

• Pick up sealed containers (cash, coins, checks, money orders, notes/other instruments) from GRU representatives; and

• Deliver to GRU’s designated bank no later than 1:30 p.m. the same business day in the condition received, ensuring same-day credit to GRU.

Service includes furnishing deposit supplies, returning for pickups if deposits aren’t ready at the scheduled time, supporting “change” deliveries from the bank to GRU locations upon request, and providing special/emergency pickups when needed.

Locations: Primary pickup at Gainesville Regional Utilities (additional GRU locations may be added during the contract term).

Service Area The pickup and delivery locations are within an approximate 15-mile roundtrip radius. This mileage estimate is provided for general reference purposes only and may vary slightly based on routing, traffic conditions, or operational needs. The CONTRACTOR shall ensure the ability to perform all required pickups and deliveries within this service area as directed by Gainesville Regional Utilities (GRU).

Key Service Requirements

• Bank Delivery & Credit: Deliver all pickups to the designated bank by 1:30 p.m. for same-day deposit and credit to GRU.

• Timing Is of the Essence: If the armored car arrives early and deposits are not ready, the carrier must return at the specified time to retrieve deposits that day.

• Adjusted Damages for Late Credit: If same-day credit is not achieved for any items picked up that day, GRU will deduct an amount calculated using the Federal Prime Interest Rate applied to the total of uncredited items per day until credited. Deductions appear on the invoice for the month in which the late deposit occurred (or the following month if already paid). This is not a penalty but adjusted damages.

• Change Deliveries: Upon GRU’s written request, Awardee will pick up currency/coin change from the designated bank and deliver to the specified GRU location.

o Requests completed by 11:00 a.m. → next business day delivery.

o Requests after 11:00 a.m. → second business day delivery.

o Typical amount = $1,000 (may vary).

o Price this service separately on the Bid Response Page.

• Special/Emergency Pickups: During declared emergencies/disasters, Awardee shall support additional delivery services as requested by GRU and will be compensated at the Special Pickup price (also applies to

Saturday/Sunday pickups if needed).

Holidays Observed

• Bank Holidays:

New Year’s Day; Martin Luther King Jr. Day; Presidents Day; Memorial Day; Juneteenth National

Independence Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day;

Christmas Day.

• GRU Holidays:

Veterans Day; Thanksgiving Day; Day after Thanksgiving; Christmas Eve; Christmas Day; New Year’s Day;

Martin Luther King Jr. Day; Memorial Day; Juneteenth; Independence Day; Labor Day.

o Service expectations should account for bank/GRU closure dates where applicable.

Supplies & Materials

• Awardee furnishes, at no charge to GRU:

o Clear deposit bags, security envelopes, bag seals, currency straps, coin wrappers and or coin bags/envelopes and manifests (as prescribed by GRU).

• Monthly: Deliver required bags to the GRU representative at the beginning of each month.

• All other supplies: Provide as needed.

o Failure to supply within two (2) weeks: GRU may procure elsewhere and deduct GRU’s cost from the current (or next) month’s invoice.

Security & Personnel Controls

• Employee Roster: At award start, provide a list of all employees eligible to handle GRU pickups, including photographs and required identification data; maintain accuracy throughout the term and notify GRU immediately of changes.

• GRU will designate which Awardee employees are authorized for service.

• Awardee is liable for losses attributable to individuals removed from the Awardee’s employee list without proper notification to GRU.

Compliance Awardee must, at its own expense, obtain and maintain all necessary licenses and permits, and comply with all Federal, State, County, and City laws and regulations throughout the contract term.

Security and Operational Coordination For security and operational integrity reasons, Gainesville Regional Utilities (GRU) is intentionally omitting from this RFQ detailed pickup and delivery instructions—including but not limited to specific locations, schedules/scheduling information, access procedures, or procedural instructions. Prior to contract execution, Gainesville Regional Utilities (GRU) will review and confirm with the selected vendor all operational requirements and logistics. This review will ensure that the vendor fully understands and can perform all required services in compliance with GRU’s security protocols and operational standards.

2.2. Term, Renewal and Pricing

Term & Renewals

• The term of this Contract shall commence on the execution date and terminate one (1) year from the date of execution.

• Upon mutual written agreement between the Parties, this Contract may be renewed for up to four (4) additional one-year periods.

• Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.

Pricing

• The price stated on the Pricing Response Form is firm. Any additional charges not included in the

Response will not be paid by GRU unless approved in writing by an authorized GRU representative.

Subsequent to contract formation, pricing inconsistencies on invoices may be grounds for contract cancellation.

• If the Respondent offers discounted pricing (e.g., prompt payment discounts or volume discounts), it must be clearly stated and explained on the Pricing Response Form. Such discounts, if applicable, will not be used in determining award of the Solicitation.

Award Basis

• Subject to responsiveness/responsibility determinations and GRU’s best interests.

• Award intended to the lowest responsive, responsible Bidder for the total (base + listed alternates), or otherwise in GRU’s best interest.

• GRU may reject any/all bids, waive irregularities, accept minor informalities, and negotiate clarifications.

• GRU may make multiple or split awards if advantageous, unless otherwise stated.

2.3. Responsiveness/Responsibility

Minimum Qualifications Bidders must:

• Have 3 years or greater continuous experience performing similar armored courier services (proof required with bid).

• Hold a valid State of Florida license and/or Occupational License authorizing armored car services (copy required with bid).

Required Submittals Include with the bid:

• Licensing: Copy of Florida State and/or Occupational License evidencing authorization to provide armored car services.

• References: At least three (3) client references (within the last 3 years) for similar services, including contact name, phone, and email.

• Equipment List: Inventory of vehicles/equipment to perform the work, with capabilities and relevant technical data sufficient for GRU to determine suitability.

• Completed Forms: Price Schedule, Addenda Acknowledgment, Non-Collusion Affidavit, Anti-Human

Trafficking Affidavit, Insurance/Certificates, W-9, Exceptions/Deviations Form, and any required affidavits.

o GRU may deem bids non-responsive/non-responsible if minimum qualifications or submittals are not met.

Pricing Lines

• Base Pickup/Delivery to bank (same-day credit by 1:30 p.m.).

• Change Delivery Service (per request/delivery as specified above).

• Special Pickup (including weekends and emergencies/disasters).

3. Price Submittal

PRICING

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

1 Base Pickup & Same- Day Bank Delivery by 1:30 pm (qty estimated)

250 Per Pickup

2 Bank Change Delivery (per request)

1 Per Delivery

3 Special/Emergency Pickup (inc. Sat/Sun)

1 Per Pickup

TOTAL

4. Response Submittal (RFQ)

4.1. Respondent Certification Form*

Please download the below documents, complete, and upload.

• RESPONDENT_CERTIFICATION_FO...

*Response required

4.2. Anti-Human Trafficking Affidavit*

Please download the below documents, complete, and upload.

• Anti-Human_Trafficking_affi...

*Response required

4.3. Provide Proof of Three Years of Comparable Service Experience* Provide Proof of Three Years of Comparable Service Experience *Response required

4.4. State of Florida/Occupational License*

Provide State of Florida/Occupational License *Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3127/dd19962b-9703-4c1f-ae1d-fe0db0b5ccfa_RESPONDENT_CERTIFICATION_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4K4UHISUN%2F20260529%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260529T113222Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIDGRHyd1z3FHaTotI4ZNLWohFaeqenHrsGQCGg1xSUAVAiBh0N29ysXSXxMejMJUSjShNIVpCD5y5%2FsnngqTjzcd%2FyqVBQjE%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM5gooB6St3d%2FAEkb9KukEXfGxAq7DynjSM%2BYvzjh3s8M22FFzFjrLjYlT%2Flr9986DA%2BeTHt1p5X8BmYE%2FmjNv4iZwhobGODnZ2WEjvteS2a01AmSVKpJugioD6FV8R9T718QaAabhH3wM97T6%2FPoA5J2j7iBGtZDj3fztNbpbifeaNMMLIXBD4KHIPKEGzZJrBhl3DzF3xgAR5TjYzVKwf29jCuNSE42BWoHV2o3I26CzmLYgDgfQ9xseqPMPGEl2ylXyLfLC5G2AQ89DDL%2B7b%2F7SxTQcVDESJiwPweml27%2FCV40ghpn1A8pdyFwy9oZ7YM2SyqyL0Xelsvh0BLqtPNoZK9X545c8nBBpQNH13HPxUaXbYc6%2BruCzQ1x4ggVlBA7%2Fy49FXHGM%2B7bbNxRvssvB0Nee49po3Ir7k%2BV6DkZrV3Y90VoAzH0b%2FdZOpxQ3BN0ei0vF1z9NctYFaku49qW8T9V8NVCDBPrNXBRUClLb9Sk93kuF0gkFqodh1vSrbH5ZCPmNH6lLj%2BccIo7hd74370mdxgzcALjgUAA%2BfliraDhoDt8mXAKuCfr3pSzcXsVZ2g5LG79LR%2F9uMiCTneFbX0vkvmXu5GUlO14dDO890t%2F1CkrdOoplM%2Fid1L6LZPbOc6F%2BQyaXB%2BgImA0SDueT06Cva6J%2FmRETxwIFlRJM3SvxVh1RvbxPZ434vTHWvP85k4G7cI8PzkynxQ3afuxGVPOiKnWuar7%2BSbTJxj6xhVEiDymQ%2FYuiC0Lzx6tAFso082dKDG8Ha4SuNFtgCmzplaDQjcNV16kqJRGf6HasalRtpHrAP2TN%2FIGReCyUSlMidDW7Fzcwz93l0AY6mgGvXEfl%2FlIBewf7rdOM9SfhcswE9pyloXwqdzS73oYBWz6UMNaZlE2iT0Gc0%2F3nrO3V%2BpzS60LnIjFoYKFyTcM%2FdcrDWNHkZqsFCdg4zSk20jvP%2BuuSKvLSG1QqrSwrA9iw%2BGbgfIb%2FKGGfhoVdGAXmR89zKM8V%2F2I5%2BJh9Kml1hZTbFz7HaBkLMQEo9fkqblxlOGPTMyG5pPOo&X-Amz-Signature=02c9d3e364a57cc7c70a3d8ffdffbcdc07d29d270933e6eabb0b795764d1d8db&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22RESPONDENT_CERTIFICATION_FORM.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3127/d249c9e2-7f16-41f7-86ba-03db2a25841e_Anti-Human_Trafficking_affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4K4UHISUN%2F20260529%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260529T113222Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIDGRHyd1z3FHaTotI4ZNLWohFaeqenHrsGQCGg1xSUAVAiBh0N29ysXSXxMejMJUSjShNIVpCD5y5%2FsnngqTjzcd%2FyqVBQjE%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM5gooB6St3d%2FAEkb9KukEXfGxAq7DynjSM%2BYvzjh3s8M22FFzFjrLjYlT%2Flr9986DA%2BeTHt1p5X8BmYE%2FmjNv4iZwhobGODnZ2WEjvteS2a01AmSVKpJugioD6FV8R9T718QaAabhH3wM97T6%2FPoA5J2j7iBGtZDj3fztNbpbifeaNMMLIXBD4KHIPKEGzZJrBhl3DzF3xgAR5TjYzVKwf29jCuNSE42BWoHV2o3I26CzmLYgDgfQ9xseqPMPGEl2ylXyLfLC5G2AQ89DDL%2B7b%2F7SxTQcVDESJiwPweml27%2FCV40ghpn1A8pdyFwy9oZ7YM2SyqyL0Xelsvh0BLqtPNoZK9X545c8nBBpQNH13HPxUaXbYc6%2BruCzQ1x4ggVlBA7%2Fy49FXHGM%2B7bbNxRvssvB0Nee49po3Ir7k%2BV6DkZrV3Y90VoAzH0b%2FdZOpxQ3BN0ei0vF1z9NctYFaku49qW8T9V8NVCDBPrNXBRUClLb9Sk93kuF0gkFqodh1vSrbH5ZCPmNH6lLj%2BccIo7hd74370mdxgzcALjgUAA%2BfliraDhoDt8mXAKuCfr3pSzcXsVZ2g5LG79LR%2F9uMiCTneFbX0vkvmXu5GUlO14dDO890t%2F1CkrdOoplM%2Fid1L6LZPbOc6F%2BQyaXB%2BgImA0SDueT06Cva6J%2FmRETxwIFlRJM3SvxVh1RvbxPZ434vTHWvP85k4G7cI8PzkynxQ3afuxGVPOiKnWuar7%2BSbTJxj6xhVEiDymQ%2FYuiC0Lzx6tAFso082dKDG8Ha4SuNFtgCmzplaDQjcNV16kqJRGf6HasalRtpHrAP2TN%2FIGReCyUSlMidDW7Fzcwz93l0AY6mgGvXEfl%2FlIBewf7rdOM9SfhcswE9pyloXwqdzS73oYBWz6UMNaZlE2iT0Gc0%2F3nrO3V%2BpzS60LnIjFoYKFyTcM%2FdcrDWNHkZqsFCdg4zSk20jvP%2BuuSKvLSG1QqrSwrA9iw%2BGbgfIb%2FKGGfhoVdGAXmR89zKM8V%2F2I5%2BJh9Kml1hZTbFz7HaBkLMQEo9fkqblxlOGPTMyG5pPOo&X-Amz-Signature=c7168d25bb240c5260274630b614ea6b1f11ce44cb1dd98c5af4917e18db362c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Anti-Human_Trafficking_affidavit.pdf%22&x-id=GetObject

4.5. References*

At least three (3) client references (within the last 3 years) for similar services, including contact name, phone, and email.

*Response required

4.6. Equipment List*

Inventory of vehicles/equipment to perform the work, with capabilities and relevant technical data sufficient for GRU to determine suitability.

*Response required

5. General Terms and Conditions

GRU TERMS AND CONDITIONS

CONDUCT OF WORK: Services will be performed with the skill and care which would be exercised by comparable qualified persons performing similar services. If the failure to meet these standards result in deficiencies in the work, the Supplier shall at no extra cost to GRU, re-perform such non-conforming services necessary to correct such deficiencies.

INSPECTION: All materials ordered are subject to inspection and test by GRU. GRU shall have the right to reject or to require correction of material found not to conform. At GRU's option, rejected material will be held for the Supplier’s instruction or, at the Supplier’s risk, returned at the Supplier's expense. Payment for material prior to inspection shall not constitute GRU's acceptance.

DAMAGE TO WORK: Until final acceptance of the Work by GRU, Work will be under the charge and care of Supplier who must take every necessary precaution against damage to the Work by the elements or from any other cause whatsoever.

Supplier will rebuild, repair, restore, or make good at their expense, damages to any portion of the Work before its completion and acceptance. Failure to do so will be at Supplier’s own risk. Supplier is not relieved of a requirement of the specifications on the plea of error.

INDEMNIFICATION: The Supplier shall indemnify and hold harmless GRU from all suits, actions or claims of any character brought on account of any injuries or damages received or sustained by any person, persons, or property by or from the Supplier or by or in consequence of any neglect in safeguarding the work through use of unacceptable materials or workmanship or by or on account of any activity or omission, neglect or misconduct of the Supplier or by or on account of any claim or amounts recovered from any infringement of patent, trademark, or copyright or from any claims or amounts arising or recovered under the "Worker's Compensation Law" and non-compliance with any local, state or federal codes, ordinances, orders or statutes, including the Occupational Safety and Health Act. This guarantee is in addition to and not intended as a limitation to any other warranty, express or implied. The City of Gainesville has adopted a Resolution that formally adopts the policy that the City does not contractually agree to indemnify other parties except in certain limited circumstances. The provisions of this section shall survive the termination or expiration of this Contract.

CHANGE ORDERS: GRU shall pay Supplier for the Work at the price[s] stated. No additional payment will be made to Supplier except for additional Work or materials stated on a valid change order, and issued by GRU prior to the performance of the added Work or delivery of additional materials. A change order may be issued if (1) made in writing, (2) signed by the authorized representative(s), and (3) accepted by Supplier. Such change orders shall include the following: change orders that constitute changes to (1) the general scope of Work, (2) the schedule, (3) administrative procedures not affecting the terms and conditions, or (4) the price.

NOTICES: Notices to Supplier shall be deemed to have been properly sent when emailed or physically delivered to Supplier. Notices to GRU are deemed to have been properly sent when delivered to Utilities Purchasing, 301 SE 4th Avenue, Gainesville, Florida 32601 or e-mailed to purchasing@gru.com and GRU acknowledges receipt of the email.

DISPUTES: f a dispute arises out of or relates to this Agreement, or the breach thereof, and if the dispute cannot be settled through negotiation, either party may, by giving written notice, refer the dispute to a meeting of appropriate higher management, to be held within 20 business days after giving of notice. If the dispute is not resolved within 30 business days after giving notice, or such later date as may be mutually agreed, the Parties will mailto:purchasing@gru.com submit the dispute to a mediator. The Parties shall mutually agree to the mediator and the costs of the mediator will be borne equally by both parties. The venue for mediation and any subsequent litigation shall be in Alachua County, Florida.

DELAY: Notwithstanding the completion schedule, GRU has the right to delay performance for up to three (3) consecutive months as necessary or desirable and such delay will not be deemed a breach of Contract, but the performance schedule will be extended for a period equivalent to the time lost by reason of GRU's delay. Such extension of time will be supplier's sole and exclusive remedy for such delay.

If the project is stopped or delayed for more than three (3) consecutive months and GRU or Supplier elects to terminate the order because of such delay, or if such stoppage or delay is due to actions taken by GRU within its control, then Supplier's sole and exclusive remedy will be reimbursement for costs reasonably expended in preparation for or in performance of the Work. None of the aforementioned costs will be interpreted to include home office overhead expenses or other expenses not directly attributable to performance of the Contact.

Supplier is not entitled to make any other claim, whether in breach of Contract or in tort for damages resulting in such delay.

DEFAULT: If Supplier should be adjudged as bankrupt, or make a general assignment for the benefit of its creditor(s), or if a receiver should be appointed for Supplier, or if there is persistent or repeated refusal or failure to supply sufficient properly skilled workforce or proper materials, or if Supplier should refuse or fail to make payment to persons supplying labor or materials for the Work, or persistently disregards instructions of GRU, or fails to observe or perform or is guilty of a substantial violation of any provision of the Contract documents, then GRU, after serving at least ten (10) calendar days prior written notice to Supplier of its intent to terminate and such default should continue un-remedied for a period of ten (10) calendar days, may terminate the Contract without prejudice to any other rights or remedies and take possession of the Work; and GRU may take possession of and utilize in completing the Work such materials, appliances, equipment as may be on the site of the Work and necessary therefore. Supplier will be liable to GRU for any damages resulting from such default.

TERMINATION:

Termination for Convenience: GRU may, by providing 30 calendar days written notice to Supplier, terminate this Contract, or any part thereof, for any or no reason, for GRU’s convenience and without cause. After the termination date, Supplier shall stop all Work and cause its suppliers and/or sub-contractors to stop all Work in connection with this Contract. If GRU terminates for convenience, GRU shall pay Supplier for goods and services accepted as of the date of termination, and for Supplier’s actual and reasonable, out of pocket costs incurred directly as a result of such termination. GRU is not responsible for Work performed after the effective termination date of this Contract.

Termination for Cause (Cancellation): GRU may terminate this Contract for cause if this Supplier materially breaches the Contract by: (a)refusing, failing or being unable to properly manage or perform;(b) refusing, failing or being unable to perform the Work pursuant to this Contract with sufficient numbers of workers, properly skilled workers, proper materials to maintain applicable schedules; (c)refusing, failing or being unable to make prompt payment to sub-contractors or suppliers; (d) disregarding laws, ordinances, rules, regulations or orders of any public authority or quasi-public authority having jurisdiction over the Project;(e) refusing, failing or being unable to substantially perform pursuant to the terms of this Contract as determined by GRU, or as otherwise defined elsewhere herein;

and/or (f) refusing, failing or being unable to substantially perform in accordance with the terms of any other agreement between GRU and Supplier.

Funding out Clause: If funds for this Contract are no longer available, GRU reserves the right to terminate this Contract without cause upon thirty (30) calendar days written notice to Supplier.

FORCE MAJEURE: No Party to this Contract shall be liable for any default or delay in the performance of its obligations under this Contract due to an act of God or other event to the extent that: (a) the non-performing Party is without fault in causing such default or delay; and (b) such default or delay could not have been prevented by reasonable precautions. Such causes include, but are not limited to: acts of civil or military authority (including but not limited to courts of administrative agencies); acts of God; war; terrorist attacks; riot; insurrection; inability of GRU to secure approval; validation or sale of bonds; inability of GRU or Supplier to obtain any required permits, licenses or zoning; blockades; embargoes; sabotage; epidemics; fires; hurricanes, tornados, floods; or strikes. In the event of any delay resulting from such causes, the time for performance of each of the Parties hereunder

(including the payment of invoices if such event actually prevents payment) shall be extended for a period of time reasonably necessary to overcome the effect of such delay. Any negotiated delivery dates established during or after a Force Majeure event will always be discussed and negotiated if additional delays are expected.

In the event of any delay or nonperformance resulting from such cause, the Party affected will promptly notify the other Party in writing of the nature, cause, date of commencement, and the anticipated impact of such delay or nonperformance. Such written notice, including change orders, will indicate the extent, if any, to which is anticipated that any delivery or completion date will be affected.

LIMITATION OF GRU LIABILITY: To the fullest extent permitted by law, GRU shall not be liable to Supplier for any incidental, consequential, punitive, exemplary or indirect damages, lost profits, revenue or other business interruption damages, including but not limited to, loss of use of equipment or facility.

WARRANTY: Unless otherwise stated in this Contract, in addition to any warranty implied by law or fact, and any other express warranties, the Supplier expressly warrants all items to be free from defects in title, design, workmanship and materials, to conform strictly to applicable specifications, drawings, approved samples, if any;

and to be fit and sufficient for the purpose intended and to be merchantable. Such warranties, together with all other services warranties of the Supplier, shall run to GRU. All warranties shall survive inspection, test acceptance of and payment by GRU. The Supplier will provide GRU with the same standard commercial warranty for the materials or services it would provide to buyers of a class similar to GRU under conditions similar to those specified in this order and comparable prices.

PAYMENT:

Invoicing: Supplier is responsible for invoicing GRU for Work performed pursuant to this Contract. Itemized invoice(s) must be mailed to Gainesville Regional Utilities, Accounts Payable, P.O. Box 147118, Station A-27, Gainesville, FL 32164-7118 or e-mailed to accountspayable@gru.com. Required Information: Supplier’s itemized invoices shall include the following information (if applicable): Purchase Order number, item number, job number, description of supplies or services, quantities, unit prices, Work location, GRU Project Representative, job start date, job completion date or other pertinent information.

Payment Terms: Unless otherwise agreed upon in writing, GRU’s payment terms are net thirty (30) days from receipt of correct invoice. Supplier shall not submit more than one invoice per thirty-day period. Any delay in receiving invoices, or error and omissions, will be considered just cause for delaying or withholding payment. Invoices for partially completed Work may be allowed with GRU’s prior approval. All partial invoices must be clearly identified as such on the invoice. Any charges or fees will be governed by current Florida Statutes.

Final Payment/Acceptance: The acceptance by Supplier of final payment due on termination of the Contract shall constitute a full and complete release of GRU from any and all claims, demands and causes of action whatsoever which Supplier, its successors or assigns have or may have against GRU under the provisions of this Contract.

COMPLIANCE WITH LAWS AND REGULATIONS: All City, County, State and Federal laws, regulations and/or ordinances shall be strictly observed. Supplier is responsible for taking all precautions necessary to protect life and property.

GOVERNING LAW, VENUE, ATTORNEY’S FEES, AND WAIVER OF RIGHT TO JURY TRIAL: This Contract shall be construed pursuant to the laws of Florida and may not be construed more strictly against one party than against the other. In the event of any legal proceedings arising from or related to this Contract: (1) venue for any state or federal legal proceedings shall be in Alachua County Florida, (2) each Party shall bear its own attorneys’ fees except to the extent that Supplier agrees to indemnify GRU, including any appeals; and

(3) for civil proceedings, the parties hereby waive the right to jury trial.

SOVEREIGN IMMUNITY: Nothing in this Contract shall be interpreted as a waiver of GRU’s sovereign immunity as granted pursuant to Section 768.28 Florida Statutes.

SEVERABILITY: If any provision of this Contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected; and the rights and obligations of the Parties shall be construed and enforced as if this Contract did not contain the particular provision held to be invalid.

ASSIGNMENT: GRU or Supplier shall not assign, in whole or in part, any right or obligation pursuant to this Contract, without the prior written consent of the other Party.

mailto:accountspayable@gru.com

AUDIT OF RECORDS: Supplier shall maintain records sufficient to document completion of the scope of services pursuant to this Contract. At all reasonable times, these records shall be made available to review, inspect copy and audit by persons duly authorized by GRU. These records shall be kept for a minimum of three (3) years after termination of this Contract. Records that relate to any litigation, appeal or settlement of claim arising pursuant to the performance of this Contract shall be made available until a final disposition has been made of such litigation, appeal, or claim.

NONEXCLUSIVE REMEDIES: Except as expressly set forth in this Contract, the exercise by either Party of any of its remedies under this Contract shall be without prejudice to its other remedies under this Contract or otherwise.

ADVERTISING: Supplier shall not publicly disseminate any information concerning the Contract without prior written approval from GRU, including but not limited to, mentioning the Contract in a press release or other promotional material, identifying GRU or the City as a reference, or otherwise linking Supplier’s name and either a description of the Contract or the name of the City or GRU in any material published, either in print or electronically, to any entity that is not a party to this Contract, except potential or actual authorized distributors, dealers, resellers, or service representative.

MODIFICATION OF TERMS: This Contract constitutes the entire agreement between the Parties. No oral agreements or representations shall be valid or binding upon GRU or Supplier. No alteration or modification of this Contract, including substitution of product, shall be valid or binding unless authorized by GRU. Supplier may not unilaterally modify the terms of this Contract by affixing additional terms to product upon delivery (e.g., attachment or inclusion of standard preprinted forms, product literature, “shrink wrap” terms accompanying or affixed to a product, whether written or electronic) or by incorporating such terms onto Supplier’s order or fiscal forms or any other documents forwarded by Supplier for payment. An acceptance of product or processing of documentation on forms furnished by Supplier for approval or payment shall not constitute acceptance of the proposed modification to terms and conditions.

WAIVER: Any delay or failure by GRU to exercise or enforce any of its rights pursuant to this Contract shall not constitute or be deemed a waiver of GRU’s right thereafter to enforce those rights, nor will any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right.

DISCLOSURE AND CONFIDENTIALITY

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public records request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local government agency exemptions from inspection or copying of public records).

Section 119.0715, Florida Statutes (Trade Secrets Held by an Agency), exempts trade secrets from release as a public record, but also provides that public employees cannot be held liable if they, acting in good faith, release a public record that contains a trade secret. The Parties understand and agree that Florida’s Public Records Law is very broad and that documents claimed by a Party to be confidential and exempt from public disclosure pursuant to the Public Records Law may in fact not be deemed such by a court of law. Accordingly, the following provisions shall apply: Identifying Trade Secret or Otherwise Confidential and Exempt Information. For any records or portions thereof that Contractor claims to be Trade Secret or otherwise confidential and exempt from public disclosure under the Public Records Law, Contractor shall: Specifically identify the records or specific portions thereof that are confidential and exempt and reference the particular Florida Statute that grants such status.

Provide one redacted copy of the record and one copy of the record with the confidential and exempt information highlighted. Contractor shall take care to redact only the confidential and exempt information within a record.

Provide an affidavit or similar type of evidence that describes and supports the basis for Contractor’s claim that the information is confidential and exempt from public disclosure. Request for Trade Secret or Otherwise Confidential and Exempt Information.

In the event GRU receives a public records request for a record with information labeled by Contractor as Trade Secret or otherwise as confidential and exempt, GRU will provide the public record requester with the redacted copy of the record and will notify Contractor of the public records request.

However and notwithstanding the above, in the event that GRU in its sole discretion finds no basis for Contractor’s claim that certain information is Trade Secret or otherwise confidential and exempt under Florida’s Public Records Law, then GRU shall notify Contractor in writing of such conclusion and provide Contractor a reasonable amount of time to file for declaratory action requesting a court of law to deem the requested information as Trade Secret or otherwise as confidential and exempt under Florida’s Public Records Law. If Contractor fails to file for declaratory action within the reasonable amount of time provided, then GRU will disclose the information requested.

If a public records lawsuit is filed against GRU requesting public disclosure of the information labeled by Contractor as Trade Secret or otherwise as confidential and exempt, GRU shall notify Contractor and Contractor shall intervene in the lawsuit to defend the nondisclosure of such information under Florida’s Public Records Law.

Contractor hereby indemnifies and holds GRU, its officers and employees harmless from any and all liabilities, damages, losses, and costs of any kind and nature, including but not limited to attorney’s fees, that arise from or are in any way connected with Contractor’s claim that any information it provided to GRU is Trade Secret or otherwise confidential and exempt from public disclosure under Florida’s Public Records Law.

“Work Product" may include creative work which may lead to programs, intellectual properties, computer software, computer programs, codes, text, hypertext, designs, and/or any other work products associated with or arising directly out of the performance of the Work.

PUBLIC RECORDS: If Contractor(s) is either a “contractor” as defined in Section 119.0701(1)(a), Florida Statutes, or an “agency” as defined in Section 119.011(2), Florida Statutes, Contractor shall:

a. Keep and maintain public records, as defined in Section 119.011(12) of the Florida

Statutes, required by GRU to perform the service.

b. Upon request from GRU’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to GRU.

d. Upon completion of the contract, transfer, at no cost, to GRU all public records in possession of the contractor or keep and maintain public records required by GRU to perform the service. If the contractor transfers all public records to GRU upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to GRU, upon request from

GRU’s custodian of public records, in a format that is compatible with the information technology systems of GRU.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, AS TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE GRU

CUSTODIAN OF PUBLIC RECORDS AT (352) 393-

1211, PUBLICRECORDSREQUEST@GRU.COM, OR PO BOX

147117, STATION E3E, GAINESVILLE FL 32614.

SALES TAX: Pricing shall include applicable taxes on items purchased or manufactured by Supplier for the project.

GRU is exempt from Florida sales taxes for certain purchases. A “Consumer’s Certificate of Exemption” is available at www.gru.com .

ACCEPTANCE: No acknowledgment, or other document written or executed by the Supplier or forwarded by the Supplier to GRU after the date of this Contract, containing terms or conditions other than those specified herein, shall be binding on GRU unless any such instrument shall be signed by the person who signed the Contract on behalf of GRU and such instrument shall have been returned to GRU.

DELIVERY: All materials and equipment will be delivered F.O.B. Destination, freight included.

INSURANCE: Supplier shall meet the minimum insurance requirements at all times as required by law and GRU.

Supplier failure to maintain minimum coverage may result in breach of Contract. Supplier shall procure and maintain insurance with coverage amounts as required. Supplier shall furnish GRU a certificate of insurance in a form acceptable to GRU for the insurance required with endorsement naming GRU as additional insured.

MINIMUM INSURANCE REQUIRED FOR SERVICES:

Commercial General Liability: $1,000,000 Combined single limit for bodily injury and property damage.

Automotive Liability: $1,000,000 Combined single limit for bodily injury and property damage.

b. Applicable Federal Statutory

c. Employer’s Liability $500,000 per accident

$500,000 Disease, Policy Limit.

$500,000 Disease, Each Employee.

NERC CIP COMPLIANCE REQUIREMENTS:

Pursuant to federally mandated security standards from the North American Electric Reliability Corporation (NERC) regarding Critical Infrastructure Protection (CIP), GRU has implemented specific requirements for any contract employee requiring access to protected systems and facilities. These requirements are outlined in NERC Standard “CIP-004-6 Table R3 – Personnel Risk Assessment Program”, and apply to anyone who shall have physical and/or electronic access to these designated locations. Compliance verification for an employee, including annual training as well as a qualified criminal history background screening, will be required prior to granting that employee authorized access to the designated protected systems and/or facilities.

SAFETY DATA SHEETS (SDS): If applicable, the Supplier shall provide to GRU upon delivery of materials, all safety data sheets.

SAFETY AND SECURITY: Each location has unique safety and security procedures and guidelines that must be followed. Acceptance of a project or work assignment in a particular location will be an acceptance of the safety and security requirements for that location. GRU will provide the safety and security requirements along with the scope of work requested.

E-VERIFY: The Contractor shall (1) utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the contract; and (2) shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise mailto:PUBLICRECORDSREQUEST@GRU.COM http://www.gru.com/ utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

ANTI-DISCRIMINATION: Contractor shall not discriminate on the basis of race, color, religion, gender, national origin, marital status, sexual orientation, age, disability or gender identity, or other unlawful forms of discrimination in the performance of this Contract. Contractor understands and agrees that a violation of this clause shall be considered a material breach of this Contract and may result in termination of the Contract. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

PROHIBITION AGAINST CONSIDERATION OF SOCIAL, POLITICAL, OR IDEOLOGICAL INTEREST IN GOVERNMENT

CONTRACTING.

In accordance with Section 287.05701(2)(a), F.S. (2023), GRU may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor, and may not give preference to a vendor based on the vendor's social, political, or ideological interests.

ANTI-HUMAN TRAFFICKING: Pursuant to section 787.06(14), Fla. Stat., when this contract is executed, renewed, or extended the Contractor and any subcontractors must provide the City with an affidavit, signed by an officer or a representative of the Contractor and any subcontractors under penalty of perjury, attesting that the Contractor and subcontractor does not use coercion of labor or services as those terms are defined in this section.

SCRUTINIZED COMPANIES:

By execution of this Agreement, in accordance with the requirements of F.S. 287.135 and F.S. 215.473, Contractor certifies that it is not participating in a boycott of Israel “Scrutinized companies” means companies that boycott Israel or engage in a boycott of Israel. A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of: (a) any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or (b) one million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company: 1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, created pursuant to s. 215.473; or 2. Is engaged in business operations in Cuba or Syria. Any contract with an agency or local governmental entity for goods or services of $1 million or more must contain termination provision per s. 287.135 (3)(a)-(3)(b).

Notwithstanding subsection (2) or subsection (3), an agency or local governmental entity, on a case-by-case basis, may allow a company on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies with Activities in Iran Terrorism Sectors List, or a company engaged in business operations in Cuba or Syria, to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of $1 million or more, or may allow a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, under the conditions set forth in 287.135 (4)(a)or the conditions set forth in paragraph 287.135 (4)(b).

5. General Terms and Conditions