Armorded car service

Gainesville Regional Utilities (GRU) is requesting quotes for armored car service under RFQ #2025-136, with responses due October 24, 2025 at 4:30 p.m. and questions due October 15, 2025. This is an Informal Request for Quote — a low-formality procurement with fastest-track evaluation to award.

Bidders must hold a valid State of Florida or Occupational License authorizing armored car services and demonstrate at least three years of comparable armored courier service experience, documented through three client references from the past three years and an equipment inventory list. GRU will award to the lowest responsive and responsible bidder meeting all qualifications.

The scope requires daily pickup of sealed containers (cash, coins, checks, money orders, and related financial instruments) from GRU locations and same-day delivery to GRU's designated bank by 1:30 p.m. to ensure same-day bank credit. The contractor must furnish deposit supplies (clear deposit bags, seals, manifests, and security envelopes) at no charge, support scheduled returns if deposits are not ready at the initial pickup, deliver bank change orders (typically $1,000 per request), and provide special or emergency pickups including weekend service. The service area encompasses approximately 15 miles roundtrip from primary GRU locations, with potential for additional locations to be added during the contract term.

Pricing is structured as three line items: base pickup and same-day bank delivery per pickup, bank change delivery per request, and special or emergency pickup per pickup. GRU estimates 250 annual pickups for baseline cost calculations. If same-day bank credit is not achieved, GRU assesses adjusted damages using the Federal Prime Interest Rate applied to uncredited items until credited.

The contract term is one year from execution, with options to renew for up to four additional one-year periods and a potential six-month extension. Minimum insurance requirements are $1,000,000 combined single limit Commercial General Liability and Automobile Liability, statutory Worker's Compensation, $500,000 Employer's Liability per accident, and $1,000,000 Excess Liability. The contractor must comply with E-Verify, NERC CIP compliance for any employees accessing GRU protected systems or facilities, and submit Anti-Human Trafficking and Conflict of Interest affidavits. Pricing is firm with no additional charges permitted unless approved in writing by GRU.