Arkansas State Highway Map

The Arkansas Department of Transportation (ARDOT) and the State of Arkansas Department of Transformation and Shared Services Office of State Procurement are seeking a commercial printing contractor to produce and deliver Arkansas State Highway Maps. The solicitation (Bid S000000412) requires printing approximately 300,000 highway maps annually, specifically 299,800 folded maps and 200 unfolded maps, to be distributed free of charge through ARDOT central and district offices and Arkansas welcome centers. Technical specifications mandate using 60# virgin, opaque, uncoated white paper stock, soybean oil ink with four-color process printing, and precise accordion-style folding. The initial contract term is one year, with potential renewals for up to six additional one-year terms, not exceeding seven consecutive years. Bid responses are due by May 1, 2025, at 10:00 a.m. Central Time, and contractors must demonstrate previous experience printing road maps, possess a commercial printing facility, and meet strict packaging and delivery requirements to two locations in Little Rock, Arkansas.

The contract opportunity does not explicitly outline specific set-aside designations for disadvantaged enterprises. Contractors must complete several mandatory certifications, including provisions against boycotting Israel, employing illegal immigrants, and boycotting energy, fossil fuel, firearms, or ammunition industries. While no incumbent vendors are mentioned, prospective contractors must submit a comprehensive bid response packet including company information, contact details, and various compliance forms such as the Contract and Grant Disclosure Form. The pricing structure allows for per-map costs and set-up fees, with an estimated annual budget that will be determined by the submitted bid prices. Potential financial penalties may be assessed for non-compliance, including invoice credits for quality issues, late deliveries, or improper delivery methods. The total contract value will be based on the unit pricing submitted by the winning contractor, with an estimated annual volume of 499,800 maps across folded, unfolded, and overrun categories.