ARFQ Psychology services to JWH residents

The West Virginia Department of Health and Human Resources is issuing an Agency Request for Quotation (ARFQ) for psychology services to be provided to residents at Jackie Withrow Hospital in Beckley, Raleigh County. This is a fixed-amount contract solicitation for comprehensive mental health and behavioral services for approximately 60 to 75 long-term care residents over a 12-month period commencing October 1, 2021. Required services include psychological evaluations for new admissions and re-evaluations every six months, facility-wide behavioral management services, development of care plans for special needs residents, monthly therapeutic service summaries, participation in treatment team meetings, staff consultation, and staff education on special needs issues. The selected vendor must employ a licensed psychologist from the West Virginia Board of Psychology who will be on-site three days per week for six hours per day with flexible scheduling between Monday and Friday, 8:00 a.m. to 4:30 p.m., excluding West Virginia holidays, and must complete six hours of training on the facility's electronic medical record system. Award will be made to the vendor submitting the lowest overall total cost that meets all specified requirements and complies with all contract specifications. The deadline for submission of written questions is August 27, 2021, at 1:00 p.m., with the bid closing date and time of September 9, 2021, at 1:00 p.m. Bids may be submitted through wvOASIS, USPS, fax to (304) 558-2892, or hand delivery to Theresa Dorsey at One Davis Square, Room 111, Charleston, West Virginia 25301.

The solicitation documents do not identify any set-aside designations or restrictions limiting responses to disadvantaged or minority-owned enterprises, nor is any incumbent vendor or current contractor identified in the procurement materials. Vendors must meet specific insurance and compliance requirements, including commercial general liability, automobile liability, professional malpractice, and workers' compensation insurance each in the amount of $1,000,000.00 per occurrence, with the State listed as an additional insured on applicable policies. All vendors must complete and submit a West Virginia Department of Health and Human Resources Purchasing Affidavit certifying compliance with West Virginia Code 5-22-1(i), confirming they are not in default on any monetary obligations to the state or political subdivisions and do not owe debts exceeding one thousand dollars in aggregate. Vendors must also execute a HIPAA Business Associate Addendum regarding the handling of protected health information, including treatment data, medical records, and billing information. The specific contract award value or budget range is not disclosed in the solicitation materials; vendors are required to submit unit pricing on Exhibit A for the 12-month service period, with the understanding that they may bill Medicare, Medicaid, or third-party insurance for services rendered while assuming responsibility for all travel-related costs and mileage.