Arena LED Wall Screen for Rock Hill Sports and Event Center

The City of Rock Hill, South Carolina is issuing a Request for Proposals (RFP) for the purchase and installation of an arena LED wall screen at the Rock Hill Sports and Event Center located in York County. The procurement seeks qualified vendors to provide a new LED wall measuring 13' 1.5" by 6' 8.75" in landscape orientation, including all equipment, materials, removal of the existing LED wall, and complete installation services. The new LED wall must integrate seamlessly with three existing CHAUVET LED walls and include a 6-strand single-mode fiber connection to the control room, a fiber patch panel with expandable capacity, and a 12G-SDI control router. The wall must be color-balanced and brightness-matched with existing infrastructure. Key qualifications required include three professional references, general liability insurance of at least $2,000,000 per occurrence, automobile liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance. The RFP evaluation will be weighted as follows: Experience and Qualifications (40 points), Quality Control and Integration Ability (40 points), and Price (20 points). A non-mandatory pre-proposal meeting is scheduled for May 20, 2026, at 10:30 a.m. at the facility. Questions must be submitted by May 27, 2026, at 4:00 p.m., with proposals due electronically through the City's eProcurement Portal by June 3, 2026, at 2:00 p.m. The project must be completed and fully integrated by June 30, 2026.

Local vendors and contractors established in Rock Hill or York County may receive a 3% to 5% adjustment factor, capped at $25,000, subject to City Council approval, representing a set-aside preference for local businesses. All vendors must obtain a City of Rock Hill Business License prior to contract execution and must comply with South Carolina's Unauthorized Aliens and Public Employment law and Iran Divestment Act requirements. The RFP does not identify any incumbent vendors or current contractors for this specific equipment. The new LED wall must integrate with the three existing CHAUVET LED walls currently installed at the facility, requiring technical compatibility and matching specifications. The City assumes no responsibility for proposal preparation costs, and all proposals will become public information under FOIA guidelines. The City reserves the right to reject all proposals, request interviews, and waive minor technicalities. Retainage of up to 10% may be held from payments until project completion to the City's satisfaction, and no specific budget or award value range is disclosed in the documentation.