Archived Case File Storage Box Relocation Services

The Commonwealth of Virginia, through the Department of Forensic Science (DFS), has posted an Unsealed Invitation for Bids (UIFB) to solicit proposals from qualified suppliers to provide tractor-trailer or truck rental services, including labor to palletize and load archived case file boxes from DFS' Western Laboratory in Roanoke, Virginia and transport them to the State Records Center in Sandston, Virginia. The contract period will be one year with two optional one-year renewal periods. Bidders must provide hourly rates for laborers/palletizers and drivers/palletizers, as well as daily rates for a box truck with a lift gate and 5000 to 7000 pounds capacity. Pricing will be based on the quantity of boxes that need to be moved, and the contractor will be required to provide a tamper-resistant numbered security seal for the trailer. Bids are due by February 14, 2024 at 10:00 AM EST, and the contract will be awarded to the lowest responsive and responsible bidder.

This solicitation is set aside for award priority to DSBSD-certified micro businesses or small businesses. The contract was recently awarded to Ace Piano Moving Company Inc. in response to Quick Quote #55907, but the specific contract pricing and terms are not provided. Payment terms are in accordance with the Virginia Prompt Payment Act, and invoices must include the purchase order number, contract number, and a description of the services provided. No information is provided regarding any incumbent vendors or current contractors, or the available budget for this contract.