Architectural Wood Restoration

Events DC is requesting quotations for Architectural Woodwork Restoration Services on an as-needed basis across its District of Columbia facilities, with questions due July 6, 2026, and responses due July 13, 2026. Bidders must possess a minimum of five years of documented experience in restoration of exotic wood types and be certified by and maintain current membership in the Architectural Woodwork Institute—the principal capability gates.

The scope encompasses touching up and cleaning approximately 27,000 square feet of paneling, repairing approximately 2,184 linear feet of handrails, touching up and cleaning approximately 225 doors, and repairing six desks across the Walter E. Washington Convention Center, Carnegie Library at Mt. Vernon Square, Robert F. Kennedy Memorial Stadium, and other Events DC properties. All services require removal and stripping of previous repair attempts, stain blending, topcoating, and application of wax-free silicon-based protective coatings. Upon notification of work needed, contractors must conduct inspections within 48 hours and submit cost estimates within five calendar days.

The base contract term runs from October 1, 2026, through September 30, 2027, with four optional one-year renewal periods. Bidders must submit firm-fixed, fully loaded hourly rates for standard hours (7:00 AM to 4:00 PM) and overtime hours (4:00 PM to 7:00 AM), with pricing valid for 90 days and escalation not to exceed 5% annually for option years. Award is made to the responsive bidder with the lowest aggregate overall price over the contract life.

Events DC will allocate up to 12 preference points to qualified small and disadvantaged business enterprises, including small business enterprises (3 points), resident-owned businesses (5 points), longtime resident businesses (5 points), local business enterprises (2 points), disadvantaged business enterprises (2 points), veteran-owned businesses (2 points), local manufacturing enterprises (2 points), and equity impact enterprises (5 points).

Contractors must provide three customer reference letters, maintain insurance coverage including commercial general liability ($1 million per occurrence/$2 million aggregate), and comply with District of Columbia First Source Employment Agreement requirements (51% of newly hired personnel must be District residents) for contracts exceeding $100,000.