Archery Kits for Multiple Delivery School Locations

The State of Colorado, Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW), issued Invitation for Bids (IFB1 2018-0196) to procure up to 16 NASP-approved archery kits for delivery to multiple Colorado school locations. The procurement requires specific brand-name equipment including Genesis Bows (both right-handed and left-handed, full-size and mini versions), Easton aluminum arrows (10 dozen per kit), targets, arrow curtains, archery repair kits, and bow hangers. Fourteen standard kits will be distributed across various Colorado schools, with two specialized kits designated for Weldon Valley Elementary School and Caliche Elementary School. All kits must be delivered to 15 specified school locations on or before April 30, 2018, with the state assuming no shipping or freight costs and requiring the vendor to incorporate all delivery and discount costs into the final bid price. Bidders were required to submit pricing sheets, specification verification forms, vendor information sheets, current insurance certificates, and W-9 forms, with written inquiries due February 27, 2018, and final bids due March 8, 2018, at 1:00 p.m. Mountain Time. The state intends to make a single vendor award, with prices remaining firm through June 30, 2018, and includes an option to renew for up to four additional 12-month periods not to exceed five years total, subject to rate adjustments limited to the lesser of the average Consumer Price Index for the West Urban Region or five percent annually.

Bidders must maintain comprehensive insurance coverage including workers' compensation, general liability with minimum limits of $1,000,000 per occurrence, and automobile liability of $1,000,000 combined single limit, with the state named as additional insured. A five percent preference is available for Service Disabled Veteran Owned Small Businesses officially registered with the U.S. Department of Veterans Affairs, and resident bidder preferences apply as applicable under Colorado law. Contractors must comply with all applicable federal and state laws, participate in the E-Verify Program or equivalent to confirm employment eligibility, and are subject to Colorado Purchase Order Terms and Conditions, which establish FOB destination delivery, payment within 45 days of receipt and correct invoice, and dispute resolution under Colorado law with venue in Denver. The solicitation did not identify incumbent vendors, current contractors, or specify a total contract value or budget range, indicating this is a new competitive procurement. All submission methods are accepted including the Colorado Vendor Self-Service website (preferred), courier delivery, or hand delivery to the purchasing agent, Lisa Hollerbach, at CPW headquarters in Denver. Payment will be made upon delivery and acceptance by the CPW project manager.