IFB1 2018 0196 Bid Document.pdf

Invitation For Bids

IFB1 2018* 0196

BID DUE: March 8, 2018 by 1300 p.m. Mountain Time (MT)

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Invitation For Bids (IFB1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Lisa Hollerbach, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303-866-3203 x 4695 or

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Invitation For Bids is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

Quantity of up to sixteen (16) NASP Approved Archery Kits

Sole Brand for Genesis Bows and Easton Arrows has been approved. Any bids received that is not for the name brands listed on the bid will be considered non-responsive and will not be considered.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity(s) proposed by bidders must meet or exceed all specifications listed.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Bid respondents are encouraged to include information about any products related to their bid, such as brochures, catalogs, descriptions, or other information made available in the general course of the vendor's business.

mailto:dnr_cpw_bids@state.co.us

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Colorado Vendor Self-Service Website This solicitation is published using Colorado Vendor Self-Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

http://www.colorado.gov/vss

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Commodity Specifications

Description Quantity of zero (0) to fourteen (14) NASP Approved Archery Kits

Each Kit Must Include

Genesis Right Handed Bow

Quantity 3

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 10-20 pounds

Machined aluminum components and composite limbs

Genesis Left Handed Bow

Quantity 1

Color Red ONLY

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw eight from 10-20 pounds

Machined aluminum components and composite limbs

Mini Genesis Right Handed Bow

Quantity 6

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 6-12 pounds

Machines aluminum components and composite limbs

Mini Genesis Left Handed Bow

Quantity 2

Color Red ONLY

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 6-12 pounds

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Machines aluminum components and composite limbs

Easton Full Length Aluminum Arrows

Quantity 10 Dozen

Specifications 30 inch 1820 aluminum arrows

7075 aerospace alloy

UNI Bushing

Easton press-fit “N” nock

Nickel plated target point with 2.8 inch vanes

Guaranteed straightness: +/- .005

Weight tolerance: +/- 2.5% / strength (psi): 90,000

Targets

Quantity 5

Specifications Internal Frame System

4 non-skid wheels

Tip proof stabilizing bar

Replacement covers available to purchase throughout term of the award

Arrow Curtain

Quantity 1

Specifications 10ft x 30ft woven polyester materials

Stainless steel grommets every foot along the top for hanging

Safe with Genesis bows and arrows

Must be hung loosely (like a curtain)

Clips and cable for hanging included

Tote bag for carrying or storage included

Archery Repair Kit

Quantity 1

Archery Bowhanger

Quantity 1

Specifications Will accommodate 12 bows

Able to disassemble for storage

Has wheels for ease of moving

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Specialized NASP Kit #1

Description Quantity of one (1) NASP Approved Archery Kit for Weldon Valley Elementary School

This Kit Must Include

Quantity 6

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 10-20 pounds

Machined aluminum components and composite limbs

Genesis Left Handed Bow

Quantity 2

Color Red ONLY

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw eight from 10-20 pounds

Machined aluminum components and composite limbs

Mini Genesis Right Handed Bow

Quantity 3

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 6-12 pounds

Machines aluminum components and composite limbs

Mini Genesis Left Handed Bow

Quantity 1

Color Red ONLY

Specifications Universal draw length compound bow

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Machines aluminum components and composite limbs

Easton Full Length Aluminum Arrows

Quantity 10 Dozen

Specifications 30 inch 1820 aluminum arrows

7075 aerospace alloy

UNI Bushing

Easton press-fit “N” nock

Nickel plated target point with 2.8 inch vanes

Guaranteed straightness: +/- .005

Weight tolerance: +/- 2.5% / strength (psi): 90,000

Targets

Quantity 5

Specifications Internal Frame System

4 non-skid wheels

Tip proof stabilizing bar

Replacement covers available to purchase throughout term of the award

Arrow Curtain

Quantity 1

Specifications 10ft x 30ft woven polyester materials

Stainless steel grommets every foot along the top for hanging

Safe with Genesis bows and arrows

Must be hung loosely (like a curtain)

Clips and cable for hanging included

Tote bag for carrying or storage included

Archery Repair Kit

Quantity 1

Archery Bowhanger

Quantity 1

Specifications Will accommodate 12 bows

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Specialized NASP Kit #2

Description Quantity of one (1) NASP Approved Archery Kit for Caliche Elementary

This Kit Must Include

Quantity 3

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 10-20 pounds

Machined aluminum components and composite limbs

Genesis Left Handed Bow

Quantity 1

Color Red ONLY

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw eight from 10-20 pounds

Machined aluminum components and composite limbs

Mini Genesis Right Handed Bow

Quantity 6

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Zero let-off

Adjustable draw weight from 6-12 pounds

Machines aluminum components and composite limbs

Mini Genesis Left Handed Bow

Quantity 2

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Specifications Universal draw length compound bow

Zero let-off

Machines aluminum components and composite limbs

Delivery

Delivery Quantity A Quantity of up to sixteen (16) NASP Approved Archery Kits

Delivery Date One order will be placed and all locations must receive their NASP Approved Archery Kit on or before April 30, 2018

Delivery Address Multiple Delivery Locations. Reference List of Schools below

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Delivery Locations (estimate)

Granby Elementary P.O. Box 2240, Granby CO 80446 : (970) 887-3312

Caliche Elementary 26308 Co Rd 65, Iliff CO 80736 : (970) 522-8330

Chappelow K-8 2001 34th St, Evans CO 80620 : (970) 348-1200

Acres Green Elementary 13524 Acres Green Dr, Littleton CO 80124 : (303) 387-7125

Lake County Intermediate W 80461, 1000 W 6th St, Leadville CO 80461 : (719) 486-6830

Edison Elementary 3350 Quitman St, Denver CO 80212 : (720) 424-7780

Academy ACL 2510 N Chestnut St, Colorado Springs CO 80907 : (719) 434-6566

Crawford Elementary 1600 Florence St, Aurora CO 80010 : (303) 340-3290

Park Elementary 510 E 6th Ave, Durango CO 81301 : (970) 247-3718

Mancos Elementary 301 Grand Ave, Mancos CO 81328 : 970) 533-7744

Orchard Avenue Elementary 1800 Orchard Ave, Grand Junction CO 81501 : (970) 254-7560

Paonia Elementary 430 Box Elder Ave, Paonia CO 81428 : (970) 527-3639

Vista Peak 24551 E 1st Ave, Aurora CO 80018 : (303) 364-3757

Beulah Heights 2670 Delphinium St, Pueblo CO 81005 : (719) 549-7510

Weldon Valley Elementary 911 North Ave, Weldona CO 80653: (970) 645-2411

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Insurance Required The awarded bidder (referred to herein as “Contractor”) shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance as specified in this section at all times during the term of the award. All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A-VIII or better.

a) Workers’ Compensation Workers’ compensation insurance as required by state statute, and employers’ liability insurance covering all Contractor or Subcontractor employees acting within the course and scope of their employment.

b) General Liability Commercial general liability insurance written on an Insurance Services Office occurrence form, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

i. $1,000,000 each occurrence;

ii. $1,000,000 general aggregate;

iii. $1,000,000 products and completed operations aggregate; and

iv. $50,000 any 1 fire.

c) Automobile Liability Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

d) Additional Insured The State shall be named as additional insured on all commercial general liability policies (leases and construction contracts require additional insured coverage for completed operations) required of Contractor and Subcontractors.

e) Primacy of Coverage Coverage required of Contractor and each Subcontractor shall be primary over any insurance or self-insurance program carried by Contractor or the State.

f) Cancellation The above insurance policies shall include provisions preventing cancellation or non-renewal, except for cancellation based on non-payment of premiums, without at least 30 days prior notice to Contractor and Contractor shall forward such notice to the State to the contact listed above within 7 days of Contractor’s receipt of such notice.

g) Subrogation Waiver All insurance policies secured or maintained by Contractor or its Subcontractors in relation to this award shall include clauses stating that each carrier shall waive all rights of recovery under subrogation or otherwise against Contractor or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers.

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h) Public Entities If Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, §24- 10-101, et seq., C.R.S. (the “GIA”), Contractor shall maintain, in lieu of the liability insurance requirements stated above, at all times during the term of this Contract such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the GIA. If a Subcontractor is a public entity within the meaning of the GIA, Contractor shall ensure that the Subcontractor maintains at all times during the terms of this Contract, in lieu of the liability insurance requirements stated above, such liability insurance, by commercial policy or self-insurance, as is necessary to meet the Subcontractor’s obligations under the GIA.

i) Certificates Contractor shall provide to the State certificates evidencing Contractor’s insurance coverage required in this award prior to the issuing of a contract or purchase order. Contractor shall provide to the State certificates evidencing Subcontractor insurance coverage required under this award within seven Business Days following the Effective Date, except that, if Contractor’s subcontract is not in effect as of the Effective Date, Contractor shall provide to the State certificates showing Subcontractor insurance coverage required under this Contract within seven Business Days following Contractor’s execution of the subcontract. No later than 15 days before the expiration date of Contractor’s or any Subcontractor’s coverage, Contractor shall deliver to the State certificates of insurance evidencing renewals of coverage.

At any other time during the term of this award, upon request by the State, Contractor shall, within seven Business Days following the request by the State, supply to the State evidence satisfactory to the State of compliance with these insurance requirements.

Term Prices must remain firm until June 30, 2018. At the State’s option, the State may choose to renew this award for an additional four (4) 12-month periods, not to exceed a total of 5 (five) years or 60 months. If the State chooses to renew this bid for any additional periods, the State must notify the vendor in writing no less than 60 days prior to the expiration of the current term of its intent to renew the agreement for an additional period.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documentation for the rate increase at least 30 days prior to the start of the next 12-month term. The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase may be allowed in any 12-month period of this Contract.

Written Inquiries Potential bidders may make written inquiries only concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). All written inquiries must be posted on the VSS site. See page 1 for more information on VSS.

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The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Invitation For Bids In the event it should be necessary to revise any portion of this Invitation For Bids, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

Bid Posted February 22, 2018

Written Inquiry Deadline Tuesday, February 27, 2018 by 11:00 am MT

Answers to Written Inquiries posted on VSS Wednesday, February 28, 2018 by 13:00 pm MT

Bid Closes Wednesday, March 8, 2018 at 13:00 pm MT

Notice of Intent to Award expected Thursday, March 8 by close of business day

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Invitation For Bids, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

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Bid Submission Instructions All respondents to this IFB1 shall include the following items in their bid:

1) Bid Pricing Sheet (Pages 14 & 16)

2) Specification Verification and Delivery Sheet (Pages17-22)

3) Vendor Information and Verification Sheet (Page 23)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W-9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non-responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

Bids shall only be submitted by one of the following methods:

Vendor Self-Service (VSS) - PREFERRED (see more information on page 1);

Courier delivery via USPS or other service, F.O.B. Destination, or

Personal delivery (hand delivered) to the Purchasing Agent and address on page 1.

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9

Page 14 of 23 IFB1 2018*0196

BID

Bid Pricing Sheet All costs, including delivery, trade-in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Price per unit, delivered to multiply locations ($) Total ($)

Three (3) Genesis Right Hand Bows $ $

One (1) Genesis Left Hand Bows $ $

Six (6) Genesis Mini Right Hand Bows $ $

Two (2) Genesis Mini Left Hand Bows $ $

Ten (10) Dozen Easton Full Length Aluminum Arrows

Five (5) Targets $ $

One (1) Arrow Curtain $ $

One (1) Archery Repair Kit $ $

One (1) Archery Bowhanger $ $

Total Price of each NASP Approved Archery Kit $

Total Cost of fourteen (14) NASP Approved Archery Kits $

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Price per kit, delivered to

Weldon Valley Elementary School ($)

Total ($)

Six (6) Genesis Right Hand Bows $ $

Two (2) Genesis Left Hand Bows $ $

Three (3) Genesis Mini Right Hand Bows

One (1) Genesis Mini Left Hand Bows $ $

Ten (10) Dozen Easton Full Length Aluminum Arrows

Five (5) Targets $ $

One (1) Arrow Curtain $ $

One (1) Archery Repair Kit $ $

One (1) Archery Bowhanger $ $

Total Price of NASP Approved Archery Kit (Specialized Kit #1) $

Commodity Price per kit, delivered to Caliche Elementary School ($)

Three (3) Genesis Right Hand Bows $

One (1) Genesis Left Hand Bows $

Six (6) Genesis Mini Right Hand Bows $

Two (2) Genesis Mini Left Hand Bows $

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Total Price of NASP Approved Archery Kit (Specialized Kit #2) $

Overall Total of NASP Approved Archery Kit Bid $

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Specification Verification and Delivery Sheet

Quantity of zero (0) to fourteen (14)

NASP Approved Archery Kits

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Quantity 3

Color All colors EXCEPT Red

Specifications Universal draw length compound bow

Adjustable draw weight from 10-20 pounds

Machined aluminum components and composite limbs

Genesis Left Handed Bow

Color Red ONLY

Specifications

Adjustable draw eight from 10-20

Mini Genesis Right Handed Bow

Quantity 6

Color All colors EXCEPT Red

Specifications

Adjustable draw weight from 6-12

Machines aluminum components

Color Red ONLY

Specifications

Page 18 of 23 IFB1 2018*0196

Quantity 10 Dozen

Specifications 30 inch 1820 aluminum arrows

7075 aerospace alloy

UNI Bushing

Easton press-fit “N” nock

Nickel plated target point with 2.8 inch vanes

Guaranteed straightness: +/- .005

Weight tolerance: +/- 2.5% / strength (psi): 90,000

Targets

Quantity 5

Specifications Internal Frame System

4 non-skid wheels

Tip proof stabilizing bar

Replacement covers available to purchase throughout term of the award

Arrow Curtain

Specifications 10ft x 30ft woven polyester materials

Stainless steel grommets every foot along the top for hanging

Safe with Genesis bows and arrows

Must be hung loosely (like a curtain)

Clips and cable for hanging included

Tote bag for carrying or storage included

Archery Repair Kit

Archery Bowhanger

Quantity 1

Specifications Will accommodate 12 bows

Specialized Kit #1

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Quantity of one (1) NASP Approved Archery Kit for Weldon Valley Elementary School

Required Vendor Specifications Does your bid item meet these specifications?

Y N

Color All colors EXCEPT Red

Specifications

Color Red ONLY

Specifications

Color All colors EXCEPT Red

Specifications

Color Red ONLY

Specifications

Page 20 of 23 IFB1 2018*0196

Quantity 10 Dozen

Specifications 30 inch 1820 aluminum arrows

7075 aerospace alloy

UNI Bushing

Easton press-fit “N” nock

Nickel plated target point with 2.8 inch vanes

Guaranteed straightness: +/- .005

Weight tolerance: +/- 2.5% / strength (psi): 90,000

Targets

Quantity 5

Specifications Internal Frame System

4 non-skid wheels

Tip proof stabilizing bar

Replacement covers available to purchase throughout term of the award

Arrow Curtain

Specifications 10ft x 30ft woven polyester materials

Stainless steel grommets every foot along the top for hanging

Safe with Genesis bows and arrows

Must be hung loosely (like a curtain)

Clips and cable for hanging included

Tote bag for carrying or storage included

Archery Repair Kit

Archery Bowhanger

Quantity 1

Specifications Will accommodate 12 bows

Specialized Kit #2

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Quantity of one (1) NASP Approved Archery Kit for Caliche Elementary School

Required Vendor Specifications Does your bid item meet these specifications?

Y N

Color All colors EXCEPT Red

Specifications

Color Red ONLY

Specifications

Color All colors EXCEPT Red

Specifications

Quantity

Specifications

Page 22 of 23 IFB1 2018*0196

Delivery Locations (estimate)

Able to Delivery to each (estimated) location listed below:

Granby Elementary P.O. Box 2240, Granby CO 80446 :

(970) 887-3312

Caliche Elementary 26308 Co Rd 65, Iliff CO 80736 :

(970) 522-8330

Chappelow K-8 2001 34th St, Evans CO 80620 : (970) 348-1200

Acres Green Elementary

13524 Acres Green Dr, Littleton CO 80124 : (303) 387-7125

Lake County Intermediate

W 80461, 1000 W 6th St, Leadville CO 80461 : (719) 486-6830

Edison Elementary 3350 Quitman St, Denver CO 80212 :

(720) 424-7780

Academy ACL 2510 N Chestnut St, Colorado Springs

CO 80907 : (719) 434-6566

Crawford

1600 Florence St, Aurora CO 80010 :

(303) 340-3290

Park Elementary 510 E 6th Ave, Durango CO 81301 :

(970) 247-3718

Mancos Elementary 301 Grand Ave, Mancos CO 81328 :

970) 533-7744

Orchard Avenue

1800 Orchard Ave, Grand Junction

CO 81501 : (970) 254-7560

Paonia Elementary 430 Box Elder Ave, Paonia CO 81428 : (970) 527-3639

Vista Peak 24551 E 1st Ave, Aurora CO 80018 :

(303) 364-3757

Beulah Heights 2670 Delphinium St, Pueblo CO 81005 : (719) 549-7510

Weldon Valley Elementary School

911 North Ave, Weldona CO 80653:

(970) 645-2411

Able to deliver to all NASP Approved Archery Kit(s) on or before April 30, 2018?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non-responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included proof of your current insurance policy(s) as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.